Sales Support Coordinator

Full-Time | Monday–Friday, 8:30 AM–5:00 PM | Westbury, NY | In-Person

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$48-50K salary range depending on experience.

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About Corporate Coffee Systems

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Corporate Coffee Systems is a locally based, family-owned company that has been serving businesses throughout the New York metropolitan area for more than 40 years. What started with office coffee has grown into a full-service workplace refreshment company providing coffee, pantry, water and ice, micro market, and other workplace solutions to thousands of businesses throughout the Tri-State area.

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With approximately 70 employees, our Westbury headquarters, and a Manhattan showroom, we are large enough to offer opportunity and stability while still maintaining the feel of a close-knit company where people know each other and individual contributions matter.

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As we continue to grow, we are looking for a Sales Support Coordinator to join our team and help support the day-to-day operations of our Sales Department.

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About the Role

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The Sales Support Coordinator is an important behind-the-scenes partner to our Sales team. This person helps keep the sales process organized and moving by coordinating documentation, managing internal requests, tracking outstanding items, and working with other departments to ensure completed sales activity is processed accurately and efficiently.

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This is not a sales position and does not involve cold calling, prospecting, or carrying a sales quota. It's a great fit for someone who enjoys being organized, keeping track of details, and helping a busy team stay on top of multiple moving pieces.

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What You'll Do

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• Prepare and send contracts, agreements, and other customer documentation
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• Coordinate signatures and track outstanding sales documents
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• Review submissions to make sure required information and documentation are complete
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• Create, update, and advance sales requests and workflows in Trello
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• Coordinate new account openings, equipment requests, account changes, and other sales-related submissions
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• Maintain organized records of contracts, forms, approvals, and completed requests
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• Assist with formatting proposals and preparing sales materials
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• Communicate missing information or documentation to the appropriate sales team member
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• Coordinate with Operations, Client Care, Finance, and other departments to help move requests through the organization
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• Support the Director of Sales with departmental projects, documentation, reporting, and organization
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• Help improve administrative processes and keep Sales Department workflows organized and efficient
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• Provide general administrative and operational support to the Sales Department as needed
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What We're Looking For

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• 2+ years of administrative, sales support, sales operations, or coordinator experience preferred
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• Strong organizational skills and attention to detail
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• Ability to manage multiple priorities and follow through on open items
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• Strong written and verbal communication skills
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• Comfortable working with multiple departments and different personalities
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• Proficiency with Microsoft Office, including Outlook, Word, and Excel
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• Experience with Trello, CRM systems, or workflow/project management platforms is a plus
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• Ability to learn new systems and processes quickly
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• Dependable, professional, and able to work independently
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• Positive, team-oriented attitude and willingness to help where needed
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Why Join CCS?

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You'll be joining an established local company with more than four decades in business and a team that works together to serve some of the leading workplaces throughout the New York metropolitan area.

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We offer:

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• Medical insurance
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• Dental and vision insurance
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• 401(k)
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• Paid time off
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• Paid holidays
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• Employee recognition programs and company events
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• Monday–Friday schedule
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• A stable, team-oriented work environment
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• And, of course, plenty of coffee!
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Job Type: Full-time

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Schedule: Monday–Friday, 8:30 AM–5:00 PM

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Work Location: In person – Westbury, NY

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