Primary Skills: Sample Coordination & Tracking (Expert), Inventory & Record Management (Advanced), Merchandising Team Support (Advanced), Cross-Functional Communication (Advanced), Fact Sheet & Documentation Preparation (Advanced)
Contract Type: W2 Only
Duration: 12+ Months
Location: San Francisco, CA (Onsite)
Pay Range: $20 - $25 on W2
Job Summary:
We are seeking a highly organized and detail-oriented
Sample Coordinator to support seasonal sample management and merchandising operations. This role will ensure samples are received on time, accurately tracked, and properly organized while maintaining clear communication with the Merchandising team regarding arrivals and delays. The ideal candidate will be proactive, collaborative, and comfortable working across multiple systems to prepare copy fact sheets and support team projects.
Key Responsibilities:- Coordinate and monitor sample arrivals to ensure timely receipt for each seasonal flow.
- Maintain accurate sample records and tracking information, ensuring samples remain organized and accessible.
- Communicate with the Merchandising team regarding sample arrivals, delays, missing items, and related issues.
- Build and maintain strong working relationships with Brand MAs and other internal stakeholders.
- Assemble and maintain copy fact sheets using multiple systems and ensure information is accurate and complete.
- Provide general operational and administrative support across the team and assist with additional seasonal projects as needed.
Must-Have Skills:- Strong sample coordination, tracking, and organizational skills.
- Excellent attention to detail and ability to maintain accurate records and documentation.
- Strong communication and collaboration skills with Merchandising and cross-functional teams.
- Ability to work with multiple systems and accurately compile information into fact sheets and documentation.
Nice-to-Have Skills:- Experience in retail, merchandising, fashion, product, or sample coordination environments.
- Experience working with seasonal product flows and physical product samples.
- Familiarity with copy fact sheets, product information, or merchandising documentation.
Preferred Qualifications:- Highly organized, proactive, and detail-oriented with strong follow-through.
- Ability to manage multiple priorities and meet seasonal deadlines.
- Strong interpersonal skills with the ability to build relationships with Brand MAs and internal teams.
- Comfortable working in an onsite, fast-paced team environment.
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