Primary Skills: Sample Coordination & Tracking (Expert), Inventory & Record Management (Advanced), Merchandising Team Support (Advanced), Cross-Functional Communication (Advanced), Fact Sheet & Documentation Preparation (Advanced)
Contract Type: W2 Only
Duration: 4+ Months
Location: New York, NY
Pay Range: $20 - $21 on W2
Job Summary:
The Sample Coordinator will support the Merchandising team by ensuring
samples are received on time, properly organized, and accurately tracked throughout each seasonal flow. The role requires strong organization, communication, and follow-up skills to manage sample arrivals, delays, and receiving records.
The coordinator will also build strong relationships with
Brand MAs, assemble copy fact sheets using multiple systems, and provide additional project support across the team as needed.
Key Responsibilities:- Ensure samples are received in a timely manner for each seasonal flow.
- Organize samples and maintain accurate receiving and tracking records.
- Communicate with the Merchandising team regarding sample arrivals, delays, and status updates.
- Build and maintain strong working relationships with Brand MAs.
- Assemble copy fact sheets using multiple systems and ensure information is organized and accurate.
- Provide support to the broader Merchandising team on additional projects and activities as needed.
Must-Have Skills:- Experience with sample coordination, inventory tracking, or similar administrative/merchandising support.
- Strong organizational skills with the ability to maintain accurate records and track multiple items simultaneously.
- Excellent communication and follow-up skills when coordinating with Merchandising teams and Brand MAs.
- Ability to work with multiple systems to assemble and maintain fact sheets and documentation.
- Strong attention to detail and ability to manage seasonal timelines and competing priorities.
Nice-to-Have Skills:- Previous experience in retail, fashion, merchandising, or product sample management.
- Experience working with Brand MAs or similar merchandising stakeholders.
- Experience managing seasonal product/sample flows.
Preferred Qualifications:- Highly organized, proactive, and detail-oriented.
- Strong relationship-building and collaboration skills.
- Comfortable working in an onsite team environment.
- Flexible and willing to support additional team projects as business needs arise.
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