Administrative Skills, Communication Skills, Cross-Functional, Identify Issues, Inventory Management, Order Picking/Packing, Organizational Skills, Photo/Video Sharing, Product Packaging, Shipping/Receiving, Time Management, Warehousing
LOCATION
San Francisco, CA
POSTED
3 days ago
Job Title: Sample Coordinator
Job Duration: 6 Months
Job Location: San Francisco, CA
Roles & Responsibilities:
Editorial Requests - Short Lead:
" Complete all incoming, timely sample requests through Client's warehouse order process.
" Follow the process from receiving the request, to securing samples from the warehouse and keeping the requester updated with tracking information and what was available.
" Align with manager to figure out priority when there are multiple incoming sample requests.
" Facilitate store pulls if necessary to deliver products with more urgent deadlines.
" Work cross-functionally for sample borrowing when necessary.
Long Lead:
" Order all necessary long lead / seeding samples through Client's internal product sample system according to the deadlines on the Client's sample calendar.
" Send regular email updates on the status of all pending sample orders.
" Assist with the planning and execution of packaging.
" Executing the send-out process from pulling product, packaging, sending out and list management.
" Unsure all products are checked in and organized in the closet.
" Manage any communication and troubleshooting with vendors regarding long lead samples. Inventory Management-
" Ensure all inventory grids are updated for all seeding.
" Ensure closet is kept organized and product is accounted for daily, including outgoing samples and incoming returns.
Administrative Support:
" Responsible for timely and professional communication with internal and external contacts (including editors).
" Assist in creating seeding lists including VIPs, influencers, media, etc. for seeding opportunities.
" Facilitate any communication with the mailroom to troubleshoot shipping issues.
" Facilitate all messenger activity with the Client's messenger service.
Photo Requests: " Complete all incoming photo requests promptly using Client s internal photo sharing platform. Meeting Requirements: " Attend team meetings, seeding meetings and seasonal product kick-offs.