Samples Coordinator

Key Responsibilities

• Coordinate and prepare bakery product samples for customer presentations, sales teams, and product testing
• Work closely with Production, sales, R&D, and Quality Assurance teams to ensure samples reflect current formulations and quality standards
• Package, label, and document samples accurately, including ingredient lists and allergen information
• Maintain an organized inventory of sample materials, packaging supplies, and finished goods

• Manage trade show sample materials, including inventory, packing, shipping, and post-event returns

• Coordinate, Schedule and track sample shipments to ensure timely delivery
• Maintain records of sample requests, shipments, and feedback
• Monitor sample shelf life and storage conditions
• Support continuous improvement of sample handling and logistics processes

Qualifications

• High school diploma or equivalent
• 1 year of experience in food manufacturing, bakery operations, or a coordination/logistics role
• Strong organizational and time management skills
• Attention to detail, especially in labeling and documentation
• Ability to work in a fast-paced production environment
• Basic computer skills (Excel, inventory systems, email communication)
• Strong communication and teamwork skills

Physical Requirements

• Ability to stand for extended periods
• Ability to lift up to 25–50 lbs.
• Comfortable working in a bakery/production environment (temperature variations, flour exposure, etc.)

Work Environment

• Combination of office, kitchen, and production floor settings
• May require early mornings, weekends, or overtime during peak production or product launches

Key Skills

• Organization and multitasking
• Communication and coordination
• Food handling and safety awareness
• Problem-solving
• Attention to detail