Scale and Traffic Administration Clerk

Title:                Scale and Traffic Administration Clerk                

Status:             Full-time, Non-exempt

Company:        Host Terminals

Reports To:     Customer Support Manager             

Supervises:     N/A

Location:         Avondale – New Orleans, LA

Host acquired Avondale Shipyard in 2018 from Huntington Ingalls Industries.  Avondale is a historic property, located along the Mississippi River in New Orleans, LA, with a footprint of 254 acres and significant warehousing and storage capabilities. With five docks and over one mile of waterfront, the Avondale Shipyard will become integral to Host’s continued efforts to provide REAL solutions to customers and shift the transportation paradigm. Avondale is in the process of transforming into a multi modal gate complex and looking for a “go-getter” to help us with the scale and traffic activities.

Position Summary: The Scale House administrator will be administering the weigh bridges, recording trucks in and out of the terminal, and interacting with truck drivers and all internal and external stakeholders applicable. This individual will also assist the team with record keeping and process improvement, and will be integrally involved with the rail movements and paperwork administration at Avondale.

Core Principles: All employees must demonstrate an ability to adhere and understand the core principles of the company. This team member must be able to provide value and depth to the Core Principles of T. Parker Host.

• Our people are our greatest assets
• Their safety is our top priority
• We provide exceptional service
• We believe every relationship is important
• We are detectives, understanding all activities within our markets
• We know today's opportunities are tomorrow's growth
• We conduct all business with integrity
• We build on our legacy

Essential Responsibilities and Duties:

• Greet customers and drivers. Direct trucks customers upon entering and exiting the facility.
• Weighing trucks in and out of the facility. Prepare or execute documents, such as work orders, work logs, bills of lading, and shipping orders to route materials, also as it relates to rail movements.
• Track weight information from scale to computer system and get appropriate signatures.
• Work with the CSR team on cargo documentation and reporting, and compare with records, such as manifests, work orders, bills of lading, invoices, or orders, to verify accuracy of incoming or outgoing shipments.
• Providing general upkeep of the Scale House and work closely with terminal operations.
• Assisting with office duties, clerical, filing and paperwork as needed.
• Ensuring that customers conduct business in a safe manner and wear all required Personal Protective Equipment (PPE).
• Tracking information in Oracle based systems.
• Assist yard crew in setting up/ tallying loads for outbound delivery and inventory.
• Record shipment data, such as weight, charges, space availability, and damages and discrepancies, for reporting, accounting, and recordkeeping purposes.
• Work with the customer service team to rectify problems, such as damages, shortages, and nonconformance to specifications.
• Other duties as assigned

Education, Knowledge, Experience, Skills and Abilities Required:

• High School Diploma required.
• Candidate must be proactive, flexible, and a self-starter. Must have ability to multi-task, prioritize, and execute multiple activities in a fast-paced work environment.
• Must be able to manage the varied tasks associated with multiple projects and the ability to manage conflicting deadlines.
• Self-motivated with strong organizational and communication skills, excellent interpersonal, presentation and analytical skills.
• Ability to work independently and the desire to contribute in every aspect to a team environment.
• MS Office software skills, including Excel, PowerPoint, Word and Outlook
• Valid driver’s license.

 Physical Requirements:

• Long periods of sitting and standing
• Lifting weights of up to 25 lbs

 The duties and responsibilities described above are not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with this position. The employee may be required to perform additional duties as assigned based on business needs.