Scheduler (Administrative Assistant)

Education
Associate's Degree or higher from an accredited Occupational Therapy Assistant program approved by the American Occupational Therapy Association (AOTA).
Licensure & Certification
Current South Carolina Occupational Therapy License in good standing.
Current certification through the National Board for Certification in Occupational Therapy (NBCOT).
Experience
Minimum of three (3) years of pediatric occupational therapy experience.
Preferred Qualifications
Experience working in K-12 public schools or special education settings.
Familiarity with educational Medicaid documentation and billing.
Experience supervising OTA students or therapy support staff.
Additional qualifications deemed appropriate and acceptable by District administration.

Job Title: Scheduler (Administrative Assistant) – PACE Clinic
Job Type: Temporary (Up to 6 Months)
Schedule: Monday–Friday | 8:00 AM – 4:30 PM
Location: 505 City Parkway West, Orange CA
Pay: $23.92 – $28.00 per hour (Based on experience)

Job Summary
We are seeking a detail-oriented and customer-focused Scheduler (Administrative Assistant) to join our PACE Clinic team. In this role, you will coordinate specialty appointments, arrange transportation, provide administrative support, and serve as a key point of contact for participants, families, and healthcare providers. This position is ideal for someone who thrives in a fast-paced clinical environment and enjoys helping patients receive timely, quality care.

Responsibilities
Schedule specialty appointments for participants.
Coordinate transportation with participants, families, caregivers, and transportation vendors.
Communicate appointment details and updates to participants and families.
Provide reception and front-office support as needed.
Coordinate services with clinical staff and interdisciplinary teams.
Maintain accurate documentation in medical records.
Prepare reports, correspondence, spreadsheets, and other administrative documents.
Handle confidential participant and personnel information.
Assist with department projects and other administrative duties as assigned.
Minimum Qualifications
High school diploma or GED required.
Minimum 1 year of experience in a clinical or healthcare setting.
CPR and First Aid Certification required or willingness to obtain within six months of hire.
Strong customer service and communication skills.
Ability to multitask and prioritize in a fast-paced environment.
Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
Preferred Qualifications
Associate degree.
One year of healthcare experience.
Bilingual candidates are encouraged to apply (Spanish, Arabic, Chinese, Farsi, Korean, Russian, or Vietnamese).
Skills & Abilities
Excellent organizational and problem-solving skills.
Strong verbal and written communication.
Ability to work independently and collaboratively.
Experience handling confidential information.
Excellent time management and attention to detail.
Ability to manage multiple priorities in a clinical environment.
Physical Requirements
Ability to sit, stand, walk, bend, and use a computer for extended periods.
Occasionally lift or move up to 50 lbs.
Ability to communicate effectively in person and by telephone.
Apply today if you're organized, compassionate, and passionate about delivering exceptional patient service in a healthcare setting.

Yashika Jaint
Healthcare Recruiter
510-400-6494
Yashika@arohatechnologies.com