Administrative Skills, Calendar Management, Capacity Management, Communication Skills, Data Entry, Detail Oriented, HRIS/HRMS, Microsoft Excel, Microsoft Outlook, Microsoft Word, Multitasking, Office Suites, Operations Processes, Organizational Skills, Procedure Development, Record Keeping, Standard Operating Procedures (SOP), Strategic Analysis, Strategic Planning, Telemedicine, Time Management, Veterinary Medicine, Writing Skills
Introduction
Provide administrative and scheduling support to the Telemedicine Capacity Planning team by executing routine, process-driven tasks that do not require prior knowledge of veterinary telemedicine operations. The coordinator will follow established procedures and SOPs to handle leave requests, calendar maintenance, data entry, survey coordination, and structured approval workflows, allowing the Capacity Planning Manager to focus on strategic planning and analysis.
Required Skills & Qualifications
- Strong attention to detail and accuracy in data entry and record keeping.
- Ability to follow written SOPs and step-by-step instructions independently with minimal supervision.
- Organized, with the ability to manage multiple recurring tasks and meet deadlines.
- Proficiency in Client Office Suite (Excel, Outlook, Word); ability to learn internal scheduling tools with guidance.
- Prior work experience at client or in client's Industry.
Applicants must be able to work directly for Artech on W2.
Preferred Skills & Qualifications
- Experience working with scheduling software, HR systems, or similar tools preferred (specific system training will be provided).
- Experience following structured procedures and standard operating procedures (SOPs) in a team environment.
- Clear written communication skills for routine correspondence using standard templates.
Day-to-Day Responsibilities
- Review and triage incoming leave requests (PTO, Holiday, PGL, STD, FMLA) using the designated scheduling system.
- Enter specialist schedule assignments for designated individuals into the Humanity scheduling platform following provided templates.
- Distribute summer and winter holiday preference surveys to the medical professional team using provided templates and distribution lists.
For immediate consideration please click APPLY to begin the screening process with Alex.