Scheduling Assistant - Part-time

Scheduling Assistant

Are you highly organized and ready to make a meaningful impact in healthcare scheduling? Join Cross Keys Village - The Brethren Home Community as our Scheduling Assistant and play a vital role in delivering exceptional care to our residents.

This opening is for part-time position working every Monday, Wednesday, and Friday 45 hours every two weeks.

What Makes Us Different

At CKV, we believe caring for our team is just as important as caring for our residents. In addition to the great traditional benefits we offer our team; such as medical plans, paid time off program, and retirement savings plan, we offer:

• Onsite auto services for convenience
• Free wellness classes to support mind and body health
• Access to our gym and pool right on campus
• Team giveaways and incentives to show support and appreciation
• Team member events, recognition programs, and celebrations throughout the year
• Excellent onsite dining options with employee discounts
• A culture guided by Christian values, where kindness and respect are at the heart of everything we do

Who We Are

As the largest nonprofit, single-site retirement community in Pennsylvania, Cross Keys Village is dedicated to enriching the lives of older adults. It is our vision to be a leading innovator offering older adults a life infused with quality and purpose. We accomplish these goals - and more through our compassionate team of individuals who strive every day to provide the best care and services our community needs.

Job Description

As the Scheduling Assistant your scope of responsibilities will include but are not limited to:

Scheduling Support

• Assisting in creating, updating, and maintaining daily and weekly clinical staff schedules
• Inputting schedule changes, call-offs, and shift swaps into scheduling systems in real time
• Ensuring schedules are accurate, up-to-date, and aligned with staffing guidelines

Call-Off & Coverage Coordination

• Receiving and documenting team member call-offs in accordance with policy
• Assisting with securing replacement staff, including contacting internal staff and agency personnel as directed
• Maintaining call logs and ensure timely communication with unit leadership

Communication

• Serving as a point of contact for staff scheduling inquiries
• Communicating schedule updates and changes to staff and leadership in a timely and professional manner
• Collaborating with nursing leadership and department heads to support staffing needs

Data Entry & Reporting

• Maintaining accurate scheduling records and documentation
• Assisting in preparing staffing reports, including hours worked, overtime, and agency utilization
• Monitoring and report trends related to absenteeism and staffing gaps

Compliance & Accuracy

• Ensuring scheduling practices align with organizational policies, labor guidelines, and regulatory requirements
• Supporting efforts to maintain appropriate staffing levels based on census and acuity

Qualifications, Education and Experience

• High school diploma required; Associate degree or relevant certification preferred
• Prior office management and scheduling experience is required
• Minimum of three (1) year of experience in a long-term care or healthcare setting is strongly preferred
• Must be Proficient in web-based scheduling software, Microsoft Excel, Word, and time and attendance systems

Join Our Work Family

As a team member at Cross Keys Village, you will be provided with many benefits such as a positive work environment and comprehensive training opportunities. Our large campus also offers you excellent dining options, access to community events and much more.

If you want to become a part of our unique and friendly team, apply to be the Scheduling Assistant with Cross Keys Village today!