Scheduling Assistant

Work for one of the only non-profit autism specialty practices in North Carolina! Our cutting edge campus features a full diagnostic and therapeutic clinic and a non-public school, serving preschool through high school. Our cutting edge campus includes a 26,000 square foot clinic building with additional therapy space, vocational training spaces, community skills labs (mock doctor, dentist, barber, shopping), and a mini-apartment for independent living skills practice.

$21.00-24.00/hour + benefits for full time staff (paid time off, paid holidays, health insurance, disability, FSA, retirement, etc.)

Hours: Monday-Friday, 6:30am-3:00pm

This position reports to:

Operations Coordinator

The following positions report to this position:

None

Job Summary: Serves as the central point of contact regarding the daily schedule for all ABC of NC campus services, including vendor services for clients, staff, and service partners; schedules meetings for executive and clinical staff; and approves and tracks staff time off requests.

Key Responsibilities:

• Supports the Operations Coordinator with developing, maintaining, and updating the ABA therapy, school, and all partners’ (occupation/physical therapies, speech, and academic tutoring) schedules for staff and clients in advance.
• Effectively manages and communicates last-minute schedule changes Monday- Friday, starting as early as 6:30 am, and maintains the schedule for staff and clients throughout the day.
• Supports the Operations Coordinator with approving, denying, and tracking staff time- off requests.
• Works with the Operations Coordinator to add new employees to the Electronic Medical Records (EMR) software; assists with client teams; and supports developing the template, weekly schedule, and the new cohort schedule.
• Works with the clinic reception staff, program supervisors, executive staff, and others to ensure prompt scheduling for parent/caregiver meetings and any other meetings as needed.
• Manages calendars for all shared spaces and works with the facilities team to ensure spaces are prepared for special events, meetings, etc.
• Schedules special events and/or services (i.e., picture day and more), including but not limited to intensive services, community/parent/caregiver classes, etc.
• Schedules meetings, including but not limited to registered behavior technicians (RBTs) and administrative staff and other tasks.
• Performs other duties as assigned.