Home Care Scheduler – Behind-the-Scenes Hero of CareFull-Time | Monday–Friday Day Shift | Glendora
Every dependable caregiver visit begins with a dependable schedule. As our Home Care Scheduler, you will coordinate caregivers, client needs, availability, location, and last-minute changes so clients receive consistent care and caregivers have clear, accurate schedules.
Why This Role Matters
You will serve as the communication hub between caregivers, clients, and our internal team. This role is ideal for someone who enjoys solving problems, staying several steps ahead, and bringing calm organization to a fast-moving home care environment.
What We Offer
- Competitive pay: $22-24/hour
Healthcare stipend
Professional development and ongoing training
- Growth opportunities toward Care Coordinator or other leadership roles
A collaborative, people-first culture where your work directly supports clients and caregivers
What You’ll Do
- Build and maintain schedules. Coordinate daily and weekly caregiver schedules based on client needs, caregiver availability, location, skills, and service requirements.
Plan ahead. Confirm upcoming shifts, track caregiver time off and client requests, and keep scheduling records accurate and current.
- Respond to changes. Proactively address call-outs, cancellations, last-minute changes, and coverage gaps; promptly identify and contact qualified replacement caregivers.
Create strong matches. Develop a working knowledge of caregiver strengths, experience, preferences, and availability to support continuity and client satisfaction.
- Keep everyone informed. Communicate schedules and changes clearly and professionally with caregivers, clients, managers, and other internal team members by phone, text, and scheduling software.
Coordinate with the team. Work closely with the Care Coordinator and other office staff, escalating scheduling conflicts or client concerns when appropriate.
- Maintain reliable systems. Enter and update information in the agency’s scheduling or home care management platform and maintain accurate documentation.
Support caregiver success. Assist with onboarding and scheduling readiness for new caregivers and share observations that may improve retention and service reliability.
- Support agency operations. Answer scheduling-related calls and assist with other coordination and administrative responsibilities as needed. Share in on-call rotation with team.
What You Bring
One to three years of scheduling, staffing, dispatching, or coordination experience; home care or healthcare experience is strongly preferred
- Strong organization, attention to detail, and time-management skills
The ability to manage a high volume of requests and shifting priorities without losing accuracy
- Calm, resourceful problem-solving when urgent coverage needs arise
Excellent written and verbal English communication skills and a professional, empathetic approach
- Comfort using scheduling platforms, CRM or home care management software, Microsoft Office, phone, and text communication
High school diploma or GED; additional education in business or healthcare administration is a plus
- Ability to pass required background screenings
Who Thrives Here
You are proactive, dependable, and composed under pressure. You communicate respectfully, notice details others may miss, love puzzles, and understand that reliable coverage affects real people—not just a calendar. You enjoy collaborating with an office team while taking ownership of the schedule.
Ready to Help Keep Exceptional Care on Schedule?
Apply today with your resume. We welcome candidates whose experience demonstrates strong coordination, communication, and problem-solving skills—even if they do not meet every preferred qualification.
Homewatch CareGivers offers the comprehensive home care services and we believe that exceptional training means a more rewarding experience for you and better care for clients. Homewatch CareGivers is a premier provider of in-home care services for people of all ages, including seniors, children, veterans, the chronically ill, and those recovering from medical procedures.
Our care philosophy is based on finding interesting, innovative ways to empower clients and help them feel engaged and respected. We start by making sure our caregivers and office staff are confident and empowered, too. Our Homewatch CareGivers University is a professionally-developed training platform designed to give you the tools and resources you need to make the very most of your time with clients and gain the most satisfaction from your job. It includes online accredited courses to help you meet the training requirements you may need to stay current with caregiver certification and licensure . The more prepared you are, the more secure you feel in your daily work.
This is an incredible opportunity to feel great about your job and the impact it has on others. Join our growing team and help bring our unique care philosophy to life!