Scheduling Coordinator

Help Unlock Life's Potential

At Milestone Therapy, we believe every child deserves access to exceptional care. Behind every successful therapy session is a great schedule, and that's where you come in.

We're looking for an organized, detail-oriented Scheduling Coordinator who enjoys solving puzzles, helping people, and keeping operations running smoothly. If you thrive in a fast-paced environment, enjoy working with data and people equally, and take pride in creating efficient systems, we'd love to meet you.

What You'll Do

As a Scheduling Coordinator, you'll play a critical role in connecting children with therapy services by coordinating schedules, supporting therapists, and ensuring our operations run efficiently.

Your responsibilities will include:

• Build and maintain therapist and client schedules
• Coordinate ongoing appointments, schedule changes, cancellations, and make-up sessions
• Maximize therapist productivity while minimizing scheduling gaps
• Monitor authorized therapy hours and ensure scheduling aligns with approved services
• Maintain accurate client records within our Electronic Medical Record (EMR) system
• Track therapist utilization and generate operational reports
• Partner with clinical and operational leaders to balance staffing and caseloads
• Assist families through the scheduling process with professionalism and compassion
• Respond promptly to phone calls and emails
• Help identify opportunities to improve workflows and processes

What We're Looking For

We're searching for someone who is:

• Highly organized with exceptional attention to detail
• A strong communicator who enjoys helping families and teammates
• Comfortable multitasking in a fast-paced healthcare environment
• A proactive problem solver who enjoys finding solutions
• Adaptable and able to shift priorities throughout the day
• Able to work independently while collaborating with multiple departments
• Passionate about providing outstanding customer service

Qualifications

• High School Diploma or equivalent required
• Experience with scheduling, customer service, healthcare administration, or medical office operations preferred
• Experience working with Electronic Medical Records (EMR) systems preferred
• Knowledge of insurance authorizations, benefit verification, scheduling, or medical billing is a plus
• Proficiency with Microsoft Office or Google Workspace
• Strong computer and data entry skills

Our Core Values

At Milestone Therapy, we hire people who live our values:

• Be Kind
• Be a Team Player
• Be Responsible
• Be Compassionate
• Be Respectful
• Be Passionate
• Be Evidence-Based

Why You'll Love This Role

This position is ideal for someone who enjoys bringing order to complexity. Every day you'll help therapists serve more children, support families through their therapy journey, and ensure our clinics operate efficiently. Your work will have a direct impact on the quality of care we provide.

Physical Requirements

• Ability to sit and work at a computer for extended periods
• Occasionally lift up to 15 pounds
• Frequent reaching, bending, stooping, and light movement throughout the office

Join Our Team

At Milestone Therapy, we're more than a workplace—we're a team dedicated to Unlocking Life's Potential for the children and families we serve. If you're organized, compassionate, and excited to make a meaningful impact behind the scenes, we'd love to hear from you.