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Scheduling Coordinator

CertaPro Painters of Naperville and Plainfield

Plainfield, IL

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JOB DETAILS
SALARY
$40,000–$55,000 Per Year
SKILLS
Administrative Skills, Billing, Budget Management, Business Growth, Communication Skills, Construction, Customer Experience, Customer Satisfaction, Documentation, English Language, File Maintenance, Health Insurance, Logistics, Multilingual, Multitasking, Operational Support, Operations Management, Organizational Skills, Painting (Facilities and Maintenance), Project Schedule, Project Tracking, Property Management, Spanish Language, Team Player, Time Management, Training/Teaching
LOCATION
Plainfield, IL
POSTED
28 days ago
Benefits:
  • 401(k)
  • Bonus based on performance
  • Competitive salary
  • Health insurance
  • Opportunity for advancement
  • Paid time off
  • Training & development

Scheduling Coordinator


About the Role


CertaPro Painters is seeking a Scheduling Coordinator to join our team in Plainfield, IL.
This is an office-based role reporting directly to the Operations Manager, supporting all aspects of project scheduling, customer communication, and job administration.


You’ll help keep projects running smoothly — coordinating crews, communicating with homeowners and property managers, and ensuring accurate job documentation and cost tracking.


If you’re organized, dependable, and comfortable balancing multiple priorities in a fast-paced environment, this is an opportunity to join a stable, growing business with a professional culture and clear processes.


What You’ll Do


  • Schedule and coordinate residential and commercial painting projects.

  • Communicate with customers to confirm start dates, scope details, and logistics.

  • Support the Operations Manager in managing daily and weekly crew schedules.

  • Track project progress, materials, and job costing details.

  • Process invoices and customer payments accurately.

  • Maintain organized project files and ensure all information is up to date.

  • Provide bilingual communication (English/Spanish) with customers and crews.

  • Assist with light office tasks such as mail handling and supply organization.

  • Maintain a professional, welcoming environment at our Plainfield office.

What You’ll Bring


  • 2+ years of scheduling, coordination, or administrative experience (construction, trades, or home services preferred).

  • Bilingual (English/Spanish) required for effective communication with crews.

  • Excellent organization and communication skills.

  • Confidence in working with both customers and field teams.

  • Comfort using technology for scheduling, documentation, and communication.

  • Reliable, punctual, and able to work full-time on site in Plainfield, IL.

Compensation & Benefits


  • $40,000–$55,000 annual salary, based on experience

  • Health insurance and 401(k) with company match

  • Paid time off and holidays

  • Monday–Friday daytime hours

  • Professional environment and long-term stability with growth opportunity

Why Join Us


CertaPro Painters has been serving Naperville and Plainfield since 2002, delivering exceptional results and customer experiences.
 Our team values communication, accountability, and collaboration. You’ll be working directly with our Operations Manager to help projects run on time, on budget, and with satisfied customers.


If you enjoy structure, teamwork, and seeing tangible results from your work, you’ll fit right in.

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to CertaPro Painters Corporate.

About the Company

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CertaPro Painters of Naperville and Plainfield

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