Scheduling Paralegal

Position Summary:

The Scheduling Paralegal will manage a caseload of 75-100 personal injury cases, with a primary focus on scheduling hearings, trials, depositions, and mediations. This role involves coordinating client meetings, drafting correspondence, maintaining accurate case notes in Filevine, and managing attorney calendars to ensure seamless case progression. The ideal candidate will be highly organized, detail-oriented, and able to thrive in a fast-paced, high-volume legal environment.

Key Responsibilities:

• Effectively manage a case load of 75 - 100 cases • Schedule hearings, trials, depositions, and mediations • Schedule client meetings including discovery meetings, deposition prep, and trial prep • Maintain case notes regarding scheduling in case management program (Filevine) • Accurately manage attorney's calendar • Verify and confirm attorney's appointments daily • Draft deposition notices, hearing notices, and scheduling orders • Prepare client letters, supplemental demand letters, and misc. correspondence

Qualifications:

High School Diploma or GED required

Proficient in personal injury law involving motor vehicle accidents

Excellent time management, multi-tasking, and critical thinking skills

Detail oriented with exceptional written and verbal communication skills

Previous experience working in a fast-paced high-volume environment

Minimum of 2 yrs. (5 preferred) working in high volume personal injury case litigation

Proficient in Microsoft Office, Outlook, Adobe, and Case Management (Filevine)

Working knowledge of common deadlines and protocols of personal injury litigation

Professional appearance and behavior

Ability to work overtime as required in order to timely accomplish work expectations