Scholarship Administration Coordinator

Position Information

General Information

Vacancy Open to All Candidates Employment Type Permanent - Full-time If time-limited, note appointment end date Hours per week 40 Months per year 12 Position Number 001319 NC Salary Grade Equivalency NC09 Classification Title University Program Associate - Journey Working Title Scholarship Administration Coordinator Salary Range $40,350 - $47,900 Anticipate Hiring Range $40,350 - $47,900 FLSA Status Non Exempt Division Academic Affairs Department Enrollment Management (Adm) Work Unit University Scholarship Office Work Schedule

8:00 am - 5:00 pm; Monday - Friday with occasional evening and weekend hours required, as necessary.

This position may be eligible for a telework schedule once onboarding into the position is complete, and with supervisor approval.

Primary Purpose of Position

Provide regular support to the University Scholarship Office and departmental scholarship administrators to ensure effective scholarship development and administration for the university.

Minimum Education/Experience

Required Minimum Qualifications:

Bachelor's degree; or equivalent combination of education and experience. All degrees must be received from appropriately accredited institutions.

Note: Some state job postings state you can qualify by an 'equivalent combination of education and experience.' If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.

Essential Job Duties

• Serve as the primary contact for scholarship administrators and other departmental representatives seeking training, technical assistance, and resources that support scholarship administration.
• Understand and have the ability to clearly explain how scholarship donor agreements and funds are established, how to calculate scholarship fund balances, and what the functions are within the scholarship application, review, and award cycles.
• Demonstrate advanced knowledge, experience, and the ability to quickly learn content management systems designed for scholarship and fund management.
• Develop and maintain positive working relationships with scholarship administrators and other departmental personnel responsible for managing scholarship funds, reviewing applications, and awarding scholarships.
• Provide initial and ongoing training and support to university personnel responsible for scholarship fund administration and use of the scholarship management system.
• Develop training content and resource materials for users, and lead implementation of the annual Scholarship Administration Training Session.
• Present to large and small audiences that attend general information and training sessions, or other public events related to scholarship administration.
• Develop and maintain scholarship management user guides that provide policy and system guidance for administrators, reviewers, and students.
• Respond to requests for information or support from college or departmental personnel in a timely manner. Prepare reports and other resources to satisfy the inquiry as needed.
• Track scholarship fund balances, offers, and award payments for departments outside the USO to ensure that all scholarship funding available is being awarded in compliance with the terms of donor agreements.
• Raise awareness of the mission and resources provided by the University Scholarship Office, explain university processes and policies related to effective scholarship administration, troubleshoot scholarship system, program, and fund issues.

Other Work Responsibilities

• Make recommendations that will improve the scholarship management system, advance strategic use of scholarship funds, and increase overall departmental production.
• Maintain a current roster with contact information for all departmental scholarship administrators and reviewers.
• Maintain a strong working knowledge of university systems and other technology platforms, including Slate and related scholarship portals, Google Drive, Docs, Sheets, Microsoft Word, Excel, and PowerPoint, Banner Student and Banner Finance, and Report Central.
• Develop tools to annually collect and organize feedback from users of the scholarship management system to identify concerns that will inform system changes/enhancements.
• Provide guidance and support to student workers and/or federal work study students working in the USO.
• Compile, organize, and analyze multiple data and informational resources for ad-hoc reporting.

Departmental Preferred Experience, Skills, Training/Education

• Experience with scholarship administration in a four-year college or university setting, preferably a mid-size to large public or private university.
• Familiarity with various programs such as Banner and Slate. Advanced demonstrated proficiency in Microsoft Office and Google Suite.
• Demonstrated analytical skills with a detail-oriented solution focus.
• Exceptional verbal and written skills with the ability to convey professional information clearly to stakeholders.
• Demonstrated success in team-based environments with a commitment to providing high-touch, proactive customer service.

Necessary Licenses or Certifications Work Location Cone Center, USO Suite Floor 3 Posting date 06/17/2026 Closing date 07/22/2026 Proposed Hire Date 08/03/2026 Contact Information Special Notes to Applicants

• The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
• The Search Committee will not contact references without first verifying permission with the finalist.
• Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. Do not write 'see resume' on your application when completing the job duties section.
• UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/
• This position has a close date of 07/22/2026; however, it may close before that if the department has a large enough applicant pool.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • How did you hear about this employment opportunity?

• UNC Charlotte Website

• HERC Job Board

• Inside Higher Education

• Mitratech Circa (formerly known as Local JobNetwork)

• Another Website

• Agency Referral

• Advertisement/Publication

• Personal Referral

• Other

• Where did you learn about this posting?

(Open Ended Question)

• • Do you have a Bachelor's Degree or an equivalent combination of training and experience?

• No

• Yes- I have Bachelor's Degree or Higher

• Yes - I have an Associate's Degree and at least two (2) years of experience related to the position

• Yes- I have a High School Diploma/GED and at least four (4) years of experience related to the position

• • Do you have professional experience working in a scholarship or financial aid office, or in a foundation setting where you reviewed applications and made competitive award decisions? If so, please describe your experience and indicate the amount of time spent in the role(s).

(Open Ended Question)

• • Do you have experience working in a medium or large-sized public or private university? If so, how many years and in what setting?

(Open Ended Question)

• • Do you have experience with Banner and/or Slate? If so, please indicate which system and your experience.

(Open Ended Question)

• • Do you have experience with Microsoft and/or Google Suite applications? If so, please indicate which platform and the associated applications, as well as your level of experience (beginner, intermediate, advanced) for each.

(Open Ended Question)

Applicant Documents

Required Documents

• Resume / Curriculum Vitae
• Cover Letter / Letter of Interest
• Contact Information for References

Optional Documents