School Administrative Assistant 2

Office of Human Resources Classification Specialist - Interview Questions ____

04/29/26

SCHOOL ADMINISTRATIVE ASSISTANT 2

The Frederick County Public School (FCPS) District's mission is to inspire, innovate & motivate. FCPS serves more than 46,000 students and 280,000 residents in twelve municipalities spread across 667 square miles. FCPS provides a diverse and inclusive learning environment, where excellence in college and career preparedness are paramount. The commitment to our community is to provide exceptional education and equity for "every child, every day".

POSITION OVERVIEW This position carries out a wide range of clerical tasks at a fully proficient level, with minimal supervision. The work covers a variety of administrative fields such as limited fiscal work, procurement tasks, human resources support, inventory control, and building/office management.

This role provides direct administrative support to the Principal and Assistant Principal(s) while serving the broader school community. The incumbent monitors diverse data sets to identify and resolve discrepancies, ensuring accuracy across the school's administrative functions. The incumbent maintains the school's operating budget, Student Activity Fun ds, and/or grant activities. At this level, financial tasks follow a specifically defined scope, tailored to the scale and complexity of the school's fiscal operations.

ESSENTIAL FUNCTIONS General Administrative work: Greet and respond to variety of stakeholders, which include diverse internal and external contacts as the scope of work is large (principal's office, community and entire school). Assist stakeholders with a variety of questions, use resources to find answers and clarify matters. Manage administrator schedules/calendars Create and proofread a variety of materials for staff including letters, memos, presentations, and reports Provide back up clerical support for School Administrative Assistant 1 as needed. Support administrative team with coordination of coverage when staff is out and there are positions left open

Budget and Inventory: Manage the school operating budget, identify future spending and complete requisitions. Track and reconcile grant funding if applicable. Monitor the school activity fund (SAF) and perform financial functions such as coding transactions, making deposits, preparing checks for vendors, bank reconciliation, monthly reporting, and year end reporting. SAF categories/transactions primarily include field trips and fundraisers. Support verification of sensitive asset monitoring Maintain supply and vendor contacts Coordinate annual audits of items.

Office of Human Resources Classification Specialist - Interview Questions ____

04/29/26

Data Entry, Research, and Reports: Complete data entry processes using multiple and/or different databases. Perform audits in database systems or in various spreadsheets to reconcile information, identify and correct errors. Generate and review reports in database systems to assist professional staff. Review and track time sheets for accuracy and completeness before sending forward for processing Support student enrollment process (entry) and transition of records (upon departure) in the absence of the School Administrative Assistant 1 and at peak enrollment time

Personnel: Track leave use under the Family and Medical Leave Act, assist with gathering and submitting documentation. Review/verify leave on time sheets. Monitor, update and maintain general position/staffing information for school. Performs other duties as assigned

The above list is a summary of the essential functions of the job, not an exhaustive comprehensive list of all possible job responsibilities, tasks, and duties.

REQUIRED QUALIFICATIONS Education/Training/Experience: High school diploma or equivalent. 4 years of experience equivalent to a School Administrative Assistant 1 (Substitution: Associate degree and 2 years of administrative experience).

Certification/License: None

PREFERRED QUALIFICATIONS Education/Training/Experience: Associate degree

Certification/License: None

KNOWLEDGE, SKILLS & ABILITIES The following knowledge, skills and abilities detailed below will make a candidate successful in this position. Ability to maintain a welcoming office environment that affirms and respects diverse cultures, identities, and experiences. Office procedures, practices, and terminology Recordkeeping and filing systems (both paper and electronic) Standard office software applications (Microsoft Office Suite, Google Workspace) Office of Human Resources Classification Specialist - Interview Questions ____

04/29/26

Basic bookkeeping or financial record processes (e.g., purchase orders, invoices) Strong written and verbal communication skills, including professional email and phone etiquette Ability to prioritize tasks, manage multiple deadlines, and work independently Basic problem-solving and troubleshooting in administrative tasks Ability to handle sensitive information discreetly and maintain confidentiality Accurately perform clerical tasks with minimal supervision Organize and maintain complex filing and record systems Adapt to changing priorities and work demands in a busy office environment Learn and effectively use school district information systems or databases Collaborate with colleagues and support multiple administrators or departments Communicate clearly and professionally in a diverse school community Demonstrates the ability to foster a positive, inclusive school culture by modeling respect, empathy, and kindness in all interactions with students, staff, families, and community members. Applies sound judgment and flexibility when addressing challenges, balancing the needs of students, staff, and school operations. Understand and follow relevant school system policies, regulations, and Standard Operating Procedures (SOP)

PHYSICAL REQUIREMENTS & WORK ENVIRONMENT The physical requirements of this position include : sitting, walking, bending/twisting , squatting/kneeling, reaching above/below shoulder, repetitive motion of the hands/fingers (e.g., keyboarding, turning pages), fine manipulation with fingers, pinching with fingers, grasping with hand, gripping, lifting or pulling up to 25 pounds, seeing close work (e.g., typed print) , distinguishing colors, hearing conversations or sounds, hearing via radio or telephone, communicating through speech, and communicating by writing/reading. Capable of performing the essential functions of the position with or without accommodation.

Position Data:

FREDERICK COUNTY PUBLIC SCHOOLS IS AN EQUAL OPPORTUNITY EMPLOYER

THIS JOB DESCRIPTION HAS BEEN WRITTEN TO INDICATE THE GENERAL NATURE AND LEVEL OF WORK PERFORMED BY AN EMPLOYEE HOLDING THIS POSITION. IT IS NOT WRITTEN TO INCLUDE OR BE INTERPRETED TO INCLUDE A COMPREHENSIVE INVENTORY OF ALL DUTIES, RESPONSIBILITIES, AND QUALIFICATIONS REQUIRED OF THE EMPLOYEE. NOTHING IN THIS DESCRIPTION RESTRICTS MANAGEMENT'S RIGHT TO ASSIGN OR REASSIGN DUTIES AND RESPONSIBILITIES OR ADD REQUIRED QUALIFICATIONS AT ANY TIME. FLSA Status: Non-exempt Employee Unit: FASSE Grade: S08 Department: SASA Division: ACTS Work Calendar: 244/7