School Administrative Assistant/Data Compliance Assistant

Bristol School District #1 is a PK-8 one-building school district looking for a full-time School Administrative Assistant/Data Compliance Assistant. The right candidate will join a high-achieving, student-centered organization. Bristol School is looking for an individual who is committed to continuous improvement and best practices within a school community. The School Administrative Assistant/Data Compliance Assistant provides support to the school administrative and teaching staff, performing a wide range of tasks for the school office. The assistant also supports school and district office staff to ensure that the district is current and compliant with state reporting mandates. The role requires reliability, initiative, discretion, and the ability to handle a wide range of administrative tasks efficiently.

ESSENTIAL JOB FUNCTIONS:

• Student Enrollment and Records
• Compile and maintain student records and reports
• Process student enrollments and withdrawals within the student information system, including confirmation of residency boundaries
• Create, monitor, and correct student WISEID errors in WISEdash and student information systems
• Prepare, organize, and maintain all student cumulative records
• Support student registration and families with Skyward: Family Access

Data Management/State Reporting, & DPI Data Compliance

• Collaborate with Network Administrator operations in the Student Information System (Skyward)
• Oversee annual system rollover, term setups, grading periods, scheduling configurations, and end-of-year processing on the Student Information System (Skyward)
• Provide technical assistance, training, and documentation to district and school-level staff (administrators, administrative assistants, counselors, and teachers)
• Manage and audit the continuous automated flow of data from the local SIS to the WISEdata Portal, resolving validation errors and warnings in a timely manner.
• Prepare, audit, and certify state-mandated data collections and official DPI Snapshots (including Third Friday of September Enrollment, October 1st Child Count, Attendance, Discipline, Course Roster, Graduation, and Year-End Completion)
• Manage student identification matching and updates via WISEID to prevent duplicate IDs or demographic errors
• Monitor and utilize WISEdash for Districts to verify data accuracy before snapshot deadlines and state report card releases
• Ability to conduct data mining and customize reports at the school and district level for district and state reporting

Athletics and Extracurriculars

• Collaborate with Athletic Director to create custom forms for athletic registration for athletics
• Update the website calendar with dates for athletic events, band & music concerts, performances, PTO events, theater productions, other extracurricular events

Transportation

• Serve as the liaison between the school and the bus company using the online Lynx system to communicate
• Arrange transportation for school field trips.
• Serve as the liaison between the school and the bus company.
• Liaison between teaching staff and transportation company; Obtains quotes for field trips from the bus company and confirms field trips with the bus company.

Summer School

• Processes enrollments and withdrawals for summer school
• Handles attendance functions for summer school
• Creates customizable reports tracking attendance for DPI reporting
• Inputs summer school scheduling

General

• Support with all school communication pathways such as but not limited to electronic school sign, student information system, school messenger system
• Prepare written materials (e.g. reports, memos, letters, programs, etc.) for documenting activities, providing written reference, and/or conveying information for various school processes and events
• Perform other tasks as assigned by the Principals