School Administrative Assistant

Summary

The primary focus of this position is to support the School of Autism. Provide excellent customer service via phone and to walk-in individuals. Organize, coordinate, and maintain NPS related documentation; fulfill parent/guardian and school district inquiries and needs. Translates verbal and written school communications for our Spanish-speaking clients and families.

Role and Responsibilities

• Greet and welcome visitors; determine their needs and direct them appropriately.
• Answer, screen, and route incoming phone calls using a multi-line system.
• Manage calendars, schedule IEP meetings/tours, and coordinate meeting rooms.
• Maintain a tidy, presentable reception area with necessary supplies.
• Order and organize office supplies and inventory.
• Receive, sort, and distribute mail, packages, and deliveries.
• Prepare visitor badges, maintain sign-in logs, and follow security protocols.
• Provide basic information in person, by phone, or via email.
• Perform clerical tasks such as filing, photocopying, scanning, and data entry.
• Monitor entry points and enforce visitor access procedures.
• Receive and forward lunch daily requests to the cafeteria.
• Assist with typing and/or mailing of school communications, parent announcements, staff announcements and other school correspondence.
• Assist with daily attendance.
• Mail and file progress report cards.
• Maintain the student database system
• Schedules and sets up all IEP meetings
• Translate into Spanish for all necessary meetings and/or calls.
• Performs other reasonable related duties as assigned.