School Administrative Assistant - Noyes

Title: School Administrative Assistant -Noyes Elementary School

Reports to: Principal

Position Summary:

The School Administrative Assistant performs administrative assistant and clerical duties to support and facilitate the day-to-day operations and communications of the elementary school.

Key Duties & Responsibilities:

• Answers the telephone and takes messages;
• Front desk receptionist; answers telephone calls and delivers messages; greets and directs children, parents, substitute teachers, and other visitors;
• Monitors all visitors entering the building and oversees the security of the building entrance; ? Oversees use of public address system;
• Filing;
• Assists with school mailings;
• Assists with recordkeeping requirements;
• Collects and processes state-required CORI forms for staff, parents, and volunteers; ? Maintains student information including database, student records, class lists, State required mandatory testing scores and all documentation the State requires under the new regulations regarding student information;
• Arranges orientation and registration meetings; works with school nurse to ensure immunization requirements; requests and maintains the student records;
• Contacts parents for verification of student absences when necessary;
• Processes student transfers;
• Oversees daily attendance; organizes student dismissal list and produces daily attendance list;
• Monitors student absentee call-in system, contacts parents for verification of student absences when necessary;
• Performs routine clerical functions such as distributing mail and notices, filing, general word processing for building staff, and overseeing use and maintenance of office equipment;
• Maintains master calendar of events for the school, working closely with different staff members and outside organizations;
• Assists teachers with organization of field trips;
• Coordinates with outside groups requesting use of school facilities;
• Collects and organizes money for deposit by the parent organization;
• Participates in safety & security programs;
• Fields emails from outside regarding student attendance and directing parents;
• Maintain school lost and found;
• Makes all deliveries;
• Performs other job-related duties as assigned by the Principal or designee.

Qualifications:

• Must be a high school graduate; associate degree preferred;
• Prior administrative assistant experience preferred;
• Must have prior experience (intermediate use) with Microsoft Office, Excel & Google Apps; ? Must have excellent verbal and written communication skills and strong interpersonal skills as he/she deals directly with the public on a daily basis;
• Must be self-motivated, flexible, very well organized;
• Must be detailed oriented, with analytical and problem solving skills, along with customer service abilities and other related characteristics;

Classification: ESPAS Level 7 Unit Position Hourly Range: $25.82-$28.97+ Schedule: 1.0 FTE