School Administrative Assistant (San Jose, CA)

Introduction:

We are seeking a highly organized and efficient Administrative Assistant to join our team. The Administrative Assistant will be responsible for providing administrative support to the team, including managing schedules, coordinating meetings and events, assisting with school certification, and handling a variety of tasks to ensure the smooth operation of the office. The successful candidate will have strong communication skills and be able to work efficiently in a fast-paced environment.

Responsibilities:

• Manage calendars and schedules for the team, including coordinating meetings and appointments

• Answer phone calls and respond to emails in a timely and professional manner

• Greet and assist visitors and clients 

• Coordinate school certification and annual renewal process
• Maintain student records and ensure that all intake information is received
• Compile student attendance, and submit a daily summary report to the Finance Department

• Assist with school event planning and coordination

• Other duties as assigned

Qualifications: 

• Bachelor degree preferred
• Minimum two years experience as an administrative assistant or in a similar role is preferred
• Strong communication and interpersonal skills
• Proficiency with computer systems and software, such as Microsoft Office and Google Suites
• Excellent organization and time management skills
• Ability to multitask and handle a high-volume workload
• Bilingual proficiency in Spanish preferred

Perks:

• Medical, dental, vision, life and EAP insurance

• 403(b) retirement plan

• Professional development opportunities

• Tuition reimbursement