School Bookkeeper

School Bookkeeper

Camden Middle School

Reports to: Principal

Purpose: To provide financial assistance within the school office by following established

guidelines and procedures and maintaining accurate records for financial

reporting and auditing. Also, may serve as the backup to the Data Manager.

THIS POSITION REQUIRES THAT YOU OBTAIN AND MAINTAIN A CDL WITH A P&S ENDORSEMENT WITHIN 6 MONTHS OF EMPLOYMENT WITH CCS.

Training and Experience

Two-year college degree required.

Considerable office experience involving a large variety of complex duties preferred.

Experience in the use of Microsoft Office products preferred.

Responsibilities:

A. As School Treasurer

1. Maintains all financial records and reporting for the school: issues receipts, pays all

bills, posts receipts and disbursements for all accounts, maintains supporting

documentation, prepares monthly bank reconciliation statements, and issues monthly

financial report to school finance officer.

2. Deposits funds received at school on a daily basis.

3. Maintains current balances of funds allotted to school and advises principal of such.

Ex. staff development, instructional supplies, custodial supplies, office supplies.

4. Processes all requisitions and prior approval forms after being signed by the principal.

5. Works with PTO president and treasurer on fundraisers, purchase orders, etc.

B. As School Payroll Officer

• Calls substitutes for teachers and bus drivers when absent.
• Coordinates coverage for teachers in emergency situations.
• Prepares mid-month and end-of-month payrolls on a monthly basis ensuring accuracy of leave and substitute reporting.

C. As Data Manager Backup

• Enrolls and withdraws all students.
• Maintains student records.
• Produces change of status sheets for child nutrition department.
• Inputs test scores.
• Runs reports for central office.
• Runs and distributes report cards.

D. Serves as secretary to the principal (typing correspondence, budget preparation,

maintains files, etc.)

E. Processes all insurance forms for students.

F. Orders concessions for all sports activities and assists as needed.

G. Coordinates field trips for teachers.

H. Assists with school secretary/receptionist duties as needed.

I. Required to obtain and maintain a CDL with a P&S endorsement six months after hired if employed after June 12, 2003 and serve as a driver with transportation on an as needed basis.

J. Performs other duties as requested by the principal or assistant principal.

Knowledge and Abilities:

1. Thorough knowledge of and ability to use correct grammar, spelling, vocabulary, and

punctuation.

2. Through knowledge of office practices and procedures.

3. Working knowledge of accounting techniques and procedures.

4. Considerable knowledge of information gathering and reporting techniques.

5. Some knowledge of basic computer operation.

6. Ability to operate standard office machines.

7. Ability to operate multi-line telephone system.

8. Ability to use basic computer software programs and learn the use of more complex

specialized software programs.

9. Ability to interpret, analyze and report information.

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Term of Employment: 12 Months

FLSA Status: Non-Exempt

Salary Grade: NC06 ($2996-$4877 per month depending on education, training, and experience)

September 9, 1999

October, 2003

March, 2005

April, 2013

October 15, 2021 (Training and Experience)

July 27, 2023

August 2025 (Salary Grade)

Camden County Board of Education, Camden, NC 27921