Required Qualifications: Bachelor's Degree or demonstrated experience in data management platforms and customer service.
FLSA: This role is a 12 month, full time, non-exempt position. The expectation is that the individual works 40 hours per week, on-site where possible.
Report to the MSA Student Data Lead
Location: MSA Secondary Campus
Benefits: MSA offers a generous benefits package and 20 days of paid time off.
The duties below are not intended to be a comprehensive listing of all duties and tasks performed by those holding this typeof position.
Enrollment Coordinator (85%)
Follow the Enrollment Coordinator Procedures:
Admit/Enroll Students
Process online registrations on a timely basis based on need and direction from Student Data Lead
Create individual spreadsheets for multilingual tracking and Special Education tracking student totals. Share the documents with:
Multilingual Learners - ML Coordinator, Student Data Lead
Special Education - SPED Director/Due Process Clerk, Student Data Lead
Request records for middle school students
Follow Student Records procedures
Track by entering dates into Infinite Campus and running an ad hoc report
Documents received from families (not in the OLR) should be added to Infinite Campus on the day they were received and not uploaded at a later date
Frequently follow up with districts who have not provided records
Update Infinite Campus demographics/notes to add 2nd and 3rd requests
Communicate to the Guidance Assistant and High School Counselor new students
Grades 10-12 before school begins
Grades 9-12 during the school year
Send Notification of Change in Enrollment forms to all new students resident districts
Within 30 days of start of the school year (students who began first day of school)
Enrolling students during the school year
Provide digital copies saved in a folder for the current year to the Student Data Lead
Maintain a current list of student waitlist numbers and placement of each student on the waitlist; update as students are being admitted or applications are being received
Upon receiving an enrollment application, respond to the family within three school days
Send a status update of a family's student waitlist number each week
Withdrawn students
Follow the student withdrawal procedures here (link) for withdrawing students
Communicate to the Student Data Lead when a student withdraws
Track the end of year withdrawals and keep track of total number of students withdrawing
MSA Enrollment Email/Google Account
Use the MSA enrollment email for all correspondence to families regarding enrollment
Forward any emails received regarding enrollment to the MSA enrollment email account and answer from the email
Keep all documents regarding enrollment, withdrawals, placement testing, etc. in the MSA Enrollment Google Account associated to the MSA enrollment email
Report student enrollment information to MSA's authorizer, upon request
Annual Enrollment Responsibilities
New Online Registration for New Students
Work with the Student Data Lead and Technology Coordinator to ensure all fields and criteria are accurate
Conduct the lottery and send out welcome letters to admitted students and waitlist letters to families of students on the waitlist
Ensure the previous year's enrollment application is removed from the website before adding the next year's application
Provide all details of the lottery date, procedures on when families will hear from MSA, etc. on the MSA website, Prospective Families, and calendar
Coordinate Math and Spanish placement testing
Track testing dates for students
Work with the Guidance Assistant to prepare and conduct the Math and Spanish placement tests
Share results for grades 6-8 with middle school counselor and grades 9-12 to high school counselor who will then schedule the students into the class they placed in
Infinite Campus User Group - New Student Reports
Annually create/update Infinite Campus ad hoc reports to be used by the office staff and Enrollment Coordinator
Provide the details and information to office staff
Assist staff who ask for ad hoc reports for new student details, prior to the start of the school year
Attend weekly enrollment meetings with MSA's Director, Student Data Lead, and Guidance Assistant
Update enrollment numbers in the Google sheet being used for the school year
New Family Communication
Answer enrollment questions
Send all other questions, such as student scheduling, courses, and curriculum, to the counselors, and all other questions to the appropriate department
Communicate frequently with new families, especially families admitted prior to the next school year
Work with the Administration Team to learn of plans for tours and new student events
Relay the dates/times to families of new students
Communicate dates/times with office staff
Assist with more complicated enrollments, such as families having difficulty registering their student
Transportation (5%)
Be the point of contact for transportation questions
Ensure all families who reside within District 833 receive the opt-in/opt-out form for transportation; remind frequently until 833's deadline
Update the transportation codes in Infinite Campus indicating no transportation or transportation based on what District 833 provides each year to MSA
If needed, use Infinite Campus for total number of students transported by the bus ad hoc reports or prior to receiving bus routes, determine an estimate by running an 833 resident district ad hoc report
Other Duties (10%)
Assist with Back to School Registration processing
Follow up with families who have not submitted their back to school registration
Update all change of address requests in Infinite Campus and ensure the resident
district is updated in the enrollment record
Back-up for office staff as needed, specifically in the Student Information department
Contact Student Data Lead prior to working on duties outside of the job description
All other duties as assigned
Miscellaneous Duties:
a. Promotes the MSA Mission and Vision in all communications and interactions.
b. Embodies MSA Core Values in daily activities.
c. Treats all students in an equitable manner
Physical Job Requirements:
Physical requirements associated with the position can be best summarized as follows:
Regularly required to sit, stand, walk, talk, hear, operate a computer, hand-held learning devices and other office equipment, reach with hands and arms, and must occasionally lift and/or move up to 10 pounds.
Duties are performed in a typical school setting. There are minimal environmental hazards and risks associated with the nature of the work.
Required Qualifications: Bachelor's Degree or demonstrated experience in data management platforms and customer service.
Required Qualifications: Bachelor's Degree or demonstrated experience in data management platforms and customer service.
FLSA: This role is a 12 month, full time, non-exempt position. The expectation is that the individual works 40 hours per week, on-site where possible.
Report to the MSA Student Data Lead
Location: MSA Secondary Campus
Benefits: MSA offers a generous benefits package and 20 days of paid time off.
First (Day)
1
No
Yes
No
No
$20.00 - $23.00 / Hourly
55129
Full Time
On-site
21303
Benefits: MSA offers a generous benefits package and 20 days of paid time off.