School of Dentistry

The Executive Analyst provides administrative support with a primary focus on coordinating and scheduling meetings for the executive. The role is responsible for managing the executive''s calendar, arranging appointments, coordinating meeting logistics, resolving scheduling conflicts, and ensuring the calendar is accurate and up to date. The position supports efficient day-to-day operations by prioritizing scheduling requests and communicating meeting details to participants.

The position requires strong organizational skills, confidentiality, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Department Overview

UCSF School of Dentistry

MISSION: Excellence in patient care, education, discovery and service

VISION: Advancing health for all

VALUES: Through our values, we demonstrate PRIDE in all that we do: Professionalism, Respect, Integrity, Diversity and Excellence

Founded in 1881, UCSF School of Dentistry is a leading institution of oral and craniofacial health. Our community of faculty, staff, learners and alumni are devoted to training the next generation of clinicians and scientists, conducting groundbreaking research to improve health and delivering excellent dental and oral health care to patients and the community. Our degree and residency programs are considered among the top in the nation, and are distinguished by the unique mix of clinical, research and community service experience they offer. Our research enterprise is world renowned and is the leader among dental schools nationwide in research funding, consistently ranking #1 in NIH funding for nearly 30 years. Patient care is a core component of our mission. Faculty, resident and student providers deliver outstanding care through UCSF Dental Center, which sees over 120,000 patient visits per year, as well as numerous locations in the community, including those focused on underserved and vulnerable populations.

Learn more about UCSF School of Dentistry's education, research, patient care and public service programs at dentistry.ucsf. edu and ucsfdentalcenter.org.

Required Qualifications:

• Bachelor''s degree in related area and 2+ years of related work experience; and / or equivalent experience / training
• Ability to use sound judgment in responding to issues and concerns.
• Solid organizational skills and ability to multi-task with demanding timeframes.
• Working knowledge of common organization-specific and other computer application programs.
• Ability to use discretion and maintain confidentiality.
• Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
• Prior scheduling/calendar experience
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

Preferred Qualifications:

• N/A

%

of time

Essential Function (Yes/No)

Key Responsibilities

(To be completed by Supervisor)

60%

Administers a defined operational program or activities which may include some of the following functions: finance, facilities, payroll, space planning, student services, human resources, communications, informational technology or safety.

Administrative Support to Dean's Office

• Schedules meetings, manage calendars of Dean and Vice Dean, and coordinate appointments
• Answers and directs phone calls, emails, and other communications
• Supports meeting logistics (room setup, materials, etc.)
• Helps coordinate Dean's Office events or activities
• Handles sensitive and confidential information with integrity
• Follows UCSF policies, procedures, and compliance guidelines
• Orders supplies for Dean's Office
• Assist with expense reports, reimbursements, and basic purchasing processes
• Participates in the development and revision of standard operating procedures and guidelines.
• Other duties as assigned

60%

(To update total %, enter the amount of time in whole numbers (without the % symbol - e.g., 15, 20) then highlight the total sum (e.g., 1%) at the bottom of the column and press F9. The total sum should add up to 100%.)

%

of time

Essential Function (Yes/No)

Key Responsibilities

(To be completed by Supervisor)

60%

Administers a defined operational program or activities which may include some of the following functions: finance, facilities, payroll, space planning, student services, human resources, communications, informational technology or safety.

Administrative Support to Dean's Office

• Schedules meetings, manage calendars of Dean and Vice Dean, and coordinate appointments
• Answers and directs phone calls, emails, and other communications
• Supports meeting logistics (room setup, materials, etc.)
• Helps coordinate Dean's Office events or activities
• Handles sensitive and confidential information with integrity
• Follows UCSF policies, procedures, and compliance guidelines
• Orders supplies for Dean's Office
• Assist with expense reports, reimbursements, and basic purchasing processes
• Participates in the development and revision of standard operating procedures and guidelines.
• Other duties as assigned

60%

(To update total %, enter the amount of time in whole numbers (without the % symbol - e.g., 15, 20) then highlight the total sum (e.g., 1%) at the bottom of the column and press F9. The total sum should add up to 100%.)