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Skills
Administrative Skillsunmatched
Administrator Documentationunmatched
Communication Skillsunmatched
Customer Acquisitionunmatched
Customer Support/Serviceunmatched
Dental Insuranceunmatched
Detail Orientedunmatched
Driver's Licenseunmatched
Equipment Maintenance/Repairunmatched
Family Educational Rights and Privacy Act (FERPA)unmatched
Health Insuranceunmatched
High School Diplomaunmatched
Information Technology & Information Systemsunmatched
Maintain Complianceunmatched
Medical Recordsunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Office Equipmentunmatched
Operational Supportunmatched
Operationsunmatched
Organizational Skillsunmatched
Prepare Correspondenceunmatched
Record Keepingunmatched
School Attendanceunmatched
Spreadsheetsunmatched
Telephone Skillsunmatched
Tuition Feesunmatched
Vision Planunmatched
Description
Benefits:
Health insurance
Paid time off
Vision insurance
401(k)
Dental insurance
Free food & snacks
Maarif School is seeking a friendly, organized, and detail-oriented Office Assistant to support the daily operations of our school office. This position plays an important role in providing administrative support, assisting with admissions and enrollment, maintaining student records, and delivering excellent customer service to students, parents, staff, and visitors.
Responsibilities
Answer phone calls, emails, and greet students, parents, visitors, and prospective families.
Schedule appointments, school tours, meetings, and events.
Assist prospective families throughout the admissions and enrollment process.
Provide information regarding admissions requirements, tuition, enrollment procedures, and school programs.
Prepare enrollment packets and assist families with required paperwork.
Process new enrollments, re-enrollments, transfers, and withdrawals.
Maintain accurate student records and update the Student Information System (SIS).
Collect, verify, and organize enrollment documents, including health records, immunizations, proof of residency, and other required forms.
Request and process student records from previous schools.
Prepare enrollment verification letters and process authorized student record requests.
Organize and maintain electronic and paper filing systems while ensuring FERPA compliance.
Prepare correspondence, reports, spreadsheets, and other administrative documents.
Maintain office supplies and coordinate office equipment maintenance.
Assist with Open Houses, orientations, graduations, parent meetings, and other school events.
Collaborate with administrators and staff to support the daily operation of the school.
Perform other administrative duties as assigned.
Qualifications
High school diploma required; Associate's degree preferred.
Previous office, administrative, or school experience preferred.
Excellent customer service and communication skills.
Strong organizational skills with attention to detail.
Ability to multitask and work independently.
Proficiency in Microsoft Office (Word, Excel, Outlook).
Experience with Student Information Systems (SIS) is a plus.
Ability to maintain confidentiality and handle sensitive information.
Valid driver's license with a clean driving record.
Join our team and make a meaningful impact by helping create a welcoming, organized, and supportive environment for our students, families, and staff. We look forward to hearing from you!