School Office Manager/Administrative Assistant (Spanish Bilingual Required)

School Office Manager/Administrative Assistant (Spanish Bilingual Required)

Salary

$27.80 - $33.79 Hourly

Location

Education Services Center, Oxnard, CA

Job Type

Classified Full Time Regular

Job Number

26-27:41

Department

EDUCATION SERVICES CENTER

Opening Date

09/16/2026

Closing Date

9/29/2026 4:00 PM Pacific

• Description
• Benefits
• Questions

Description

Current Vacancy:

1 - School Office Manager position, 8 hours per day, 215 work days per year.

This eligibility list will be valid for one year and will be used to fill any future vacancies during the time this list is active.

No Current Vacancy:

Administrative Assistant (Spanish Bilingual Required) - 8 hours per day, 246 work days per year.

We are testing for an eligibility list at this time, which will be used to fill vacancies for up to one year.

By submitting an application for this recruitment, you may be considered for the School Office Manager position, Administrative Assistant position, or both. Please indicate on the supplemental questionnaire which position(s) you are interested in.

Note: Some positions that involve public contact may require bilingual proficiency for which selective certification may apply (Education Code 45277).

Under the direction of the Principal or other site administrator as designated by the Principal, performs secretarial and clerical duties for a school office relieving the site administrator of routine administrative detail; organizes office activities and coordinates the flow of communications for the site administrator; performs public relations and communication services; serves as a lead clerical worker, and performs a variety of duties relative to assigned area of responsibility.

Examples of Duties

• Coordinates and manages a variety of office activities to relieve the Principal of administrative detail; Serves in a lead capacity in a school office providing training and work direction to other clerical personnel; Schedules appointments and office activities, coordinating facilities and maintaining calendars;
• Participates in clerical activities related to enrollment, testing, attendance, curriculum, personnel, organization, budgeting, accidents, student grades, special programs and employee time records and reports;
• Communicates with other administrative offices, public service agencies, school personnel and the public to coordinate, provide and receive information, interpret policies, procedures and regulations as necessary;
• Receives, initiates, telephone calls; screens telephone calls for designated administrator;
• Ensures security of school keys; issues, retrieves, and maintains records of keys to offices, classrooms, and other school facilities according to established procedures;
• Requisitions, receives, stores, and distributes school supplies and office materials; maintains supply and equipment inventories and purchase orders; maintains budgetary records and monitors expenditures as required.
• Performs a variety of clerical duties including, but not limited to, filing, duplicating materials, receiving and transmitting messages, and opening and routing mail;
• Composes and types from rough drafts or verbal instructions a variety of written materials such as letters, memoranda, requisitions, bulletins, agendas, lists, and reports; Processes and tracks personnel requisitions and other documentation related to the employment of school site employees; Monitors and assures classroom coverage; contacts Personnel Department to arrange for substitute personnel; communicates with staff regarding proper coverage of classes during absence of teachers;
• Provides orientation to new and substitute personnel, parent groups, and volunteers; issues proper materials; Submits and follows up on maintenance and technology work orders and requests;
• Prepare and proofread class schedules and other written materials and oversee the timely distribution of materials as required.
• Provides or arranges for appropriate care or first aid and dispenses medication according to established guidelines and procedures; Maintains employee attendance records; prepares payroll reports and distributes payroll warrants;
• Maintains financial records related to the receipt and disbursement of funds;
• Prepares and maintain a variety of files, records and reports.

Other Related Duties

• Assists in maintaining the health office at a school site including taking inventory and ordering supplies;
• Oversees students sent to office as required;
• For positions with bilingual designations, translate a variety of written materials from English to a second language and from that language into English; interpret and facilitate communication between staff and non-English speaking parents;
• Performs related duties and responsibilities as required.

Please refer to the "Employment Standards" section of this bulletin to make sure you meet all requirements before applying. Applications for employment are accepted online only.

Employment Standards

Education: Graduation from high school or equivalency and one year (24 semester or 36 quarter units) of college-level coursework including coursework in secretarial science, office management, business administration, public administration, or a closely related field. One or more years of school district or public agency based clerical experience including a high level of public contact may be substituted for the required college coursework.

Experience: Three years of clerical experience.

Special: A valid, California Class C, driver's license may be required, and if so, must be maintained during the course of employment.

Ability to be insured, and continue to be insurable, by the District's liability insurance carrier.

Supplemental Information

This is an Open & Promotional recruitment: Internal candidates who attain a passing score on each examination part will be placed in rank order on a promotional eligibility list. Outside candidates will be similarly placed on an open eligibility list which will be used after the promotional list or if there are fewer than three ranks remaining on the promotional list. These examinations are open to permanent employees and the public.

Click on the Classification below for the full job description and duties

School Office Manager

Administrative Assistant

EQUAL OPPORTUNITY: The Board of Education is committed to providing equal opportunity for all individuals in district programs and activities. District programs, activities, and practices shall be free from unlawful discrimination, including discrimination against an individual or group based on race, color, ancestry, nationality, national origin, immigration status, ethnic group identification, ethnicity, age, religion, marital, pregnancy, parental status, reproductive health, decision making, physical or mental disability, medical condition, sex, sexual orientation, gender, gender identity, gender expression, veteran or military status, or genetic information; a perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics.

NONDISCRIMINATION NOTICE: The Oxnard School District does not discriminate on the basis of race, color, national origin, sex, or disability or affiliation with the Boy Scouts of America and other designated youth groups or any other basis protected by law or regulation, in its educational program(s) or employment. The following employees have been designated to handle questions and complaints of alleged discrimination: Dr. Scott Carroll, Assistant Superintendent of Human Resources, Title IX Coordinator, 1051 South A Street, Oxnard, CA 93030, (805) 385-1501, scarroll@oxnardsd.org

Come Join Our Team!

• Follow your childs school schedule (non work days for summer, winter, spring break)
• Professional Growth Awards Program
• up to 16 paid holidays
• Minimum of 6 vacation days
• Monday-Friday work schedule
• Retirement security-CalPERS pension

Click on the link Benefits Guide to access benefit guides:

The following information is a brief summary of the medical benefits provided.

Self-Insured Schools of California (SISC) and Blue Cross (PPO) Choice of contract or non-contract physicians. Dependent Coverage: Spouse and unmarried children to age 19 or to age 25 if full time student.

OR

Kaiser (HMO) Need a Primary Care provider. Dependant Coverage: Spouse and unmarried children to age 19 or to age 25 if a student.

AND

Delta Dental Benefits are payable at 100% in PPO network or 50% out of network of covered charges for benefits received during the first calendar year of eligibility.

AND

Vision Service Plan (VSP)covers one vision examination and one set of lenses each twelve month period. VSP will make an allowance toward the cost of "Elective Contact Lenses."

AND

Prudential Life Insurance $10,000/member and $1,500/Dependents

01

Education Requirement: Graduation from high school or equivalency. Do you meet the listed education requirement? Note: Make sure this is listed in the education portion of the application.

• Yes
• No

02

Education Requirement: - One year (24 semester or 36 quarter units) of college-level coursework including coursework in secretarial science, office management, business administration, public administration, or a closely related field. OR - An additional two years of clerical experience may be substituted for the required college coursework - total five years required experience. Please select how you meet the listed education requirement.

• One year (24 semester or 36 quarter units) of college-level coursework including coursework in secretarial science, office management, business administration, public administration, or a closely related field
• An additional two years of clerical experience substituted for the required college coursework - total five years required experience
• I do not meet the listed education requirement

03

Experience Requirement: Three years of clerical experience. Please select how you meet the listed experience requirement? Note: Make sure this is detailed in your work experience portion of the application.

• One to two years of clerical experience
• Three to four years of clerical experience
• Five or more years of clerical experience
• I do not meet the listed experience requirement

04

Required: Are you fluent in both the English and Spanish languages (speaking, reading, and writing)?

• Yes
• No

05

Are you a current bilingual employee of the Oxnard School District OR have you taken and passed the Bilingual Assessment Exam with the Oxnard School District within the last two (2) years?

• Yes
• No

06

Which position(s) are you interested in being considered for through this recruitment?

• School Office Manager only
• Administrative Assistant only
• Both School Office Manager and Administrative Assistant

07

Testing and Interview Dates Notice: Please note and save the following dates for testing and interviews. All communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communications by any other method. Notice of application status - September 30 Spanish Bilingual Written Exam - October 7 Written job-related Exam - October 15 Spanish Bilingual Verbal Exam - TBD Qualifications Appraisal Interview - October 20

• I certify that I have read this notice and understand the instructions provided.

08

Before submitting your application, please confirm that the following statements are true: 1) I have reviewed the job description and understand the duties and requirements of the position. 2) I meet the minimum qualifications for the position and have accurately listed my education, experience, licenses, certifications, and any other required qualifications in my application, including any required proof of education. 3) I have completed all sections of the application and answered all questions completely and accurately. 4) I understand that all information provided in my application is subject to verification. Any false statements, omissions, misrepresentations, or other deceptive information may result in disqualification from the recruitment process or dismissal from employment if discovered after hire.

• I certify that I have read this notice and understand the instructions provided.

Required Question

Employer Oxnard School District

Address 1051 South A St.

Oxnard, California, 93030

Phone (805) 385-1501 x 2071

Website http://www.oxnardsd.org