School Research Administrator (Temporary)

Posting Details

I. DEPARTMENT INFORMATION

Job Description Summary:

The GW School of Engineering and Applied Science (SEAS) is recruiting for a School Research Administrator to work in a dynamic and growing research environment. This fully remote temporary position focuses on providing research program support for GW Engineering, primarily post-award management and operational support for the SEAS Research Support Team.

GW Engineering excels in research and education in biomedical engineering, cybersecurity, high-performance computing, nanotechnology, aerospace engineering, civil engineering, mechanical engineering, artificial intelligence, tissue engineering and bio-materials, just to list a few areas of expertise.

GW Engineering's Research Support Team works closely with faculty to oversee their portfolios. In order to support the school's research activities during a period of overlapping employee leave, we are looking for a School Research Administrator who is organized, proactive, detail-oriented, and possesses strong customer service skills with all levels of faculty, students, and staff to join our team.

This position supports the administrative and financial management of sponsored research activities and is not a laboratory research position.

The SRA responsibilities include:

• Monitors and processes student award recommendations and follows up on pending items.
• Serves as the primary monitor of the SRSS shared inbox, conducting intake, triage, assignment, and follow-up of requests to support timely response and resolution.
• Maintains shared tracking databases, folders, guidance documents, Airtable records, and other operational tracking tools used by the Research Support Team.
• Assists with administration of personnel-related research activities, including position tracking and maintenance of grants personnel records.
• Assists with new award intake, award setup activities, and maintenance of award-related records and tracking systems.
• Reviews and processes sub-recipient invoices, and other research administration transactions initiated by the post-award team.
• Assists with expense report review, tracking, and follow-up activities.
• Responds to requests from central offices, faculty, staff, and students; works with team members or escalates issues as appropriate.
• Serves as an active communication liaison between SEAS faculty, staff, and central administrative offices on requests related to assigned duties.
• Provides administrative and operational support for sponsored research activities across multiple departments.

Performs other work-related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:

• Administrative experience in higher education, research administration, finance, business operations, or a related field.
• Experience supporting multiple projects, transactions, or customers while maintaining strong attention to detail.
• Experience maintaining spreadsheets, tracking databases, shared records, or other operational tools.
• Experience reviewing, processing, or tracking administrative or financial transactions.
• Experience using enterprise software, databases, workflow systems, or similar business applications.
• Experience working in a customer service-oriented environment and communicating with a variety of stakeholders.
• Research administration experience is preferred but not required.
• Experience using Banner, Huron's myResearch, Airtable, Concur, Oracle, or similar systems is a big plus.
• Strong attention to detail and commitment to accuracy.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office applications, including Excel.
• Ability to manage multiple priorities and deadlines.
• Ability to work independently in a fully remote environment.
• Ability to follow established procedures and seek guidance when situations fall outside documented processes.

II. POSITION INFORMATION

Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: School of Engineering and Applied Sciences (SEAS) Family Sub-Family Stream Level Full-Time/Part-Time: Hours Per Week: 40 Hiring Range $38.19 Work Schedule: Monday - Friday, 8:30 AM - 5:30 PM Position Designation: Employee Onsite Status Full-Time Remote Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants:

This is a fully-remote temporary position.

Cover letters are not required for this position. In lieu of a cover letter, please complete all questions and provide a sample email requesting additional information needed to process an administrative request that cannot move forward until missing information is received.

Position Type: Posting Number: T001310 Job Open Date: 09/22/2026 Job Close Date: Open Until Filled: Yes Applicant Review Will Commence On: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:

The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • This role is a GWTemps role. GWTemps is the internal temporary agency at GW. As a university employee, you are eligible to apply to internal university postings if you ever wanted to transition from a temporary role to a permanent role. Since this is a temporary position, this role is ineligible for university benefits, to include, annual/vacation leave, university and federal holiday pay, university closure/administrative pay, retirement benefits, healthcare insurance, etc. Do you acknowledge this information?

• Yes

• No

• • Why do you want to work at GW?

(Open Ended Question)

• • Are you looking for a research assistant role in a laboratory setting, or a position managing 1-2 large research projects?

• Yes

• No

• • What about this position interests you?

(Open Ended Question)

• • Please provide an example of a role in which attention to detail was important. How did you ensure your work was accurate when handling repetitive or process-driven tasks?

(Open Ended Question)

• • Please describe your experience using Excel, spreadsheets, databases, or tracking systems to organize information and monitor activities.

(Open Ended Question)

• • Please describe your experience managing multiple requests, tasks, or deadlines at the same time.

(Open Ended Question)

• • Please provide a sample email requesting additional information needed to process an administrative request that cannot move forward until missing information is received. (Upload to "Other Documents")

(Open Ended Question)

Applicant Documents

Required Documents

• Resume
• Other Documents Refer to Special Instructions to Applicants

Optional Documents