School Secretary/Admissions & Enrollment- Notre Dame Catholic School

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Job Type

Full-time

Description

Employment Status: Full-time

FLSA Status: Non-Exempt (Hourly)

• Full-time Benefits may include Paid Holidays/Holy Days, 403b Retirement, 401 (a) Pension Plan, Medical, Dental, Vision, Life, Employee Assistance Program, Short-term/Long-term Disability. *Benefits may vary based on employment status and location.

Summary:

The School Secretary/Admissions & Enrollment team member fulfills the mission of the Catholic school by serving as a liaison between families, faculty, and administration, addressing diverse needs with professionalism and care. The School Secretary/Admissions & Enrollment position has decision making responsibilities within essential job functions, in keeping with school policies.

Position Responsibilities:

• Supports and upholds the philosophy of Catholic education and the mission of the school
• Acts as a witness to Gospel values by modeling the teachings of the Catholic Church
• Supports and adheres to the Religious Standards for Catholic School Employees and policies and procedures of the school and Archdiocese
• Maintains confidentiality regarding school matters
• Adheres to safety training and protocols on a daily basis and takes precautionary measures to ensure the safety and well-being of self, others.
• Responsible for protecting the confidentiality of any information or material obtained in the service with the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
• Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory.
• Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
• Performs other duties as assigned.

School Secretary

• Serves as Receptionist: Maintains phones, monitors school cameras and front door entrance; greets students, parents, staff and visitors, cordially in a professional manner.
• Ensures all visitors sign in when on campus and promotes positive public relations for the school and church.
• Prepares, duplicates, distributes a variety of material such as but not limited to; weekly parent newsletter, school events, flyers related to school & student programs, reviews publication write-ups and student verification for release, assists with student/parent handbook updates and distribution.
• Oversees the school Webpage; helps maintain accurate and current information is updated in a timely manner.
• Assists all parents with general questions and needs
• Helps coordinate volunteers and sign up resources for school events when needed
• Assists with school clinic needs; administering medications, recording illnesses, review and update student immunizations, schedule and prepare for annual screenings.
• Compile and maintain a variety of student campus required resources; medical and allergy lists; emergency data forms; volunteer background checks & VIRTUS training
• Prepare and maintain campus Emergency Drills; Fire, Lock Down, Lock Out and Evacuation drills.
• Support and Assist faculty & staff with general operation of office workroom equipment or needs.
• Assists with all year end office/administration duties; student certificates, year-end picnic details and scheduling, school supply lists; teacher check outs; etc.

Admissions & Enrollment: Records, Reports, and Correspondence

• Schedules appointments with new families, manage new family inquiries, applications and enrollment process.
• Maintain physical and computerized records including student cumulative folders, student attendance reporting
• Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
• Assists with the enrollment, withdrawals, and transfer of students and process applicable records.
• Assist campus administration and counselors with the preparation of reports and student data information.

Other

• Other duties as assigned

Requirements

Minimum Qualifications:

Education

• High school or GED
• Associates Degree preferred

Experience

• Minimum of four years clerical experience.
• Knowledge of Microsoft Excel; Work; Google Docs;

License and Credentials

• Reliable transportation
• Valid driver license
• Valid vehicle insurance
• Must pass archdiocesan Safe Environment Requirements and background screening
• Must pass Texas DPS Fingerprint-based Applicant Clearinghouse screening

Minimum Knowledge and Skills:

• Three four clerical experience
• Ability to maintain accurate and auditable records Ability to use personal computer and software to develop or maintain spreadsheets and databases, and do word processing Proficient keyboarding and file maintenance skills Basic math skills Strong organizational, communication, and interpersonal skills
• Must be detail oriented, organized, self-motivated, work well independently and on a team.
• Must have good written and verbal skills
• Must have good critical thinking and problem-solving skills.

This is not necessarily an exhaustive list of all responsibilities, skills, duties, or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed.

The Archdiocese of San Antonio is an Equal Opportunity Employer.