School Support Program Coordinator

The School Support Program Coordinator is a key member of the team, providing administrative and management support to the VP of School Support, the Director of School Support, and other School Support Leadership team members. The Program Coordinator works both internally and externally in support of programs within the department. This position reports directly to the VP of School Support.

Essential Job Functions:

Internal Coordination/Planning

• Manage calendar for VP of School Support or other key senior roles in School Support as needed
  • Manage and prioritize all scheduling requests and invitations on a timely basis to ensure that commitments are met
  • Ensure conflicts are promptly addressed
• Create and manage calendar invites for all internal meetings across School Support
• Maintain documentation of meetings and events with identification of key next steps
• Maintain schools master for New Visions and define a process for frequently reviewing and updating
• Manage Internal Hub website for New Visions School Support staff and regularly update materials, links, and other resources
  • Reorganizing and inventorying school support resources, anticipate needs, and make revisions to the site as needed
• Maintain accurate distribution list for all principal groups, internal School Support groups and other lists as needed
• Manage School Support Department purchasing and expenses as necessary
• Support developing and maintaining positive team culture
• Assist on special projects and assignments as required

Event Coordination and External Communication

• Independently coordinate the administrative and logistic supports necessary for larger external meetings, Convenings and other events as needed including:
  • Create and manage calendar invites, ensuring the right people/groups are added to the invites
  • Maintain accurate registration and system for monitoring registration
  • Manage day of logistics for virtual and in person events 
  • Develop and maintain process checklist for managing the logistics of events scheduled
  • Implement and follow timeline of key tasks leading up to and following events
  • Proactively communicate with key internal and external audiences in alignment with agreed on timelines
  • Document meeting notes and key next steps
• Support all communications from the VP of School Support and general communications including creating newsletters, researching, drafting, and standardizing design elements
  • Produce newsletters on a regularly scheduled basis for external audience

Required Education and Experience:

• Minimum of 2 years experience
• G-Suite user, or desire to learn quickly
• Proficient in Zoom functionality (breakout rooms, etc.) or desire to learn quickly
• Basic spreadsheet skills, or desire to learn quickly
• BA or comparable experience required

Required Knowledge and Skills:

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Strong team orientation and ability to work and communicate well with team members; willingness to contribute to the larger work
• Demonstrated commitment to outcome-based accountability, data-driven decision-making, differentiated instruction, and continuous adult learning as drivers of improved student outcomes
• Ability to independently problem solve 
• Reflective and open to feedback with a hunger to always improve and innovate
• A positive and upbeat attitude
• Ability to thrive in a fast-paced environment
• High level of flexibility and ability to reprioritize
• Ability to create and maintain systems that enhance organizational efficiency
• Very strong interpersonal skills and the ability to build relationships with multiple stakeholders including school leaders
• Excellent written and verbal communication skills
• Highly resourceful and problem-solving team-player, with the ability to be extremely effective independently
• Proven ability to handle confidential information with discretion, to be adaptable to various competing demands, and to demonstrate the highest level of service and responsibility
• Comfort working in rapidly changing contexts and under conditions of ambiguity
• Open to learning new skills

Disclaimer:

The statements herein are intended to describe the general nature and level of work being performed by the employee in this position.  These statements are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.