Seasonal Administrative Assistant

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, youll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, youll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana Department of Transportation:

The Indiana Department of Transportation (INDOT) provides a dynamic workplace that serves Indiana citizens, improves our state's quality of life, and enhances its economic opportunity. INDOT has a number of innovative programs and projects, including Public-Private Partnerships, Green Initiatives, and cutting-edge uses of materials and assets. As part of the State of Indiana, INDOT offers a competitive total compensation package, as well as outstanding work/life balance. Whether you are an established professional in the transportation field or just starting your career, INDOT has exciting and challenging opportunities for you.

Role Overview:

The Seasonal Administrative Assistant provides short term administrative support to the program area, helping ensure smooth operations during peak periods. This role supports a wide range of tasks including graphics assistance, document creation, SharePoint management, and occasional case-related work. The ideal candidate is adaptable, detail oriented, and comfortable learning new tasks as needs arise.

• Assist with the creation and editing of basic graphics for internal communications, presentations, and program materials.
• Prepare, format, and proofread documents, spreadsheets, and reports.
• Support the organization and maintenance of SharePoint sites, including uploading files, managing permissions, and ensuring accurate document versioning.
• Provide general administrative support such as data entry, scheduling, email communication, and filing.
• Assist with case work, which may include documentation, data updates, and tracking follow-up items.
• Respond to routine inquiries and assist with coordinating information across teams.
• Perform additional administrative tasks as assigned to meet program needs.

Location:

This position is with INDOTs Greenfield District.

Pay Rate:

This position pays an hourly rate of $18.00.

A Day in the Life:

The essential functions of this role are as follows:

• Assist with the creation and editing of basic graphics for internal communications, presentations, and program materials.
• Prepare, format, and proofread documents, spreadsheets, and reports.
• Support the organization and maintenance of SharePoint sites, including uploading files, managing permissions, and ensuring accurate document versioning.
• Provide general administrative support such as data entry, scheduling, email communication, and filing.
• Assist with light case work under staff guidance, which may include documentation, data updates, and tracking follow-up items.
• Respond to routine inquiries and assist with coordinating information across teams.
• Perform additional administrative tasks as assigned to meet program needs.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice

What Youll Need for Success:

• Able to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

This seasonal position does not offer benefits and is limited to 180 working days in an eleven (11) month continuous period.

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.