Seasonal Office Assistant

Summary

We are seeking a reliable and detail-oriented Seasonal Office Assistant to support our Kahlotus, WA location during our peak season from late June through early September. This position plays a key role in daily operations by receiving and processing paperwork from drivers, performing accurate data entry, answering incoming phone calls, and weighing trucks as they arrive and depart. The ideal candidate is organized, customer-focused, and comfortable working in a fast-paced office and yard environment while maintaining a strong focus on safety and accuracy. The schedule runs Monday through Saturday, with shifts between 7:00 a.m. and 7:00 p.m., and flexibility is required to meet operational demands. This is a great opportunity for someone looking to gain hands-on administrative experience in a seasonal role.

Responsibilities

• With supervision, complete general administrative duties on time with high quality.
• Answer incoming phone calls, greet and assist visitors, and direct patrons to appropriate personnel.
• Set up customer contracts, process invoices, transfer documents and perform accurate data entry into various systems.
• Collect direct payments, reconcile credit card receipts, and prepare deposits.
• Coordinate truck freight schedules, weigh trucks and document information.
• Assemble and maintain files including accurately entering all information, keeping files updated and maintaining complete electronic file documentation.
• Order office supplies and maintain a clean office.
• Schedule meetings, arrange facilities, logistics and catering and distribute meeting information.
• Assist in preparing presentations, organizational charts, phone lists, etc.
• Provide clear communication with location managers, board members, and patrons.
• Manage multiple projects and prioritize work to meet all required timelines.
• Maintain a full understanding of company products and services.
• Work with sensitive material and maintain highest level of confidentiality and integrity.
• Maintain and promote a strong safety culture and follow all safety policies, procedures and regulations. Identify and communicate workplace hazards and correct or seek assistance in correcting unsafe actions or conditions.
• Perform other duties as needed or assigned.

Minimum Qualifications (required)

• Knowledge of Office and Facilities Services
• High School diploma or GED
• Must meet minimum age requirement
• Knowledge of Administrative Support

Additional Qualifications

• Proficient in Microsoft Office suite
• Basic math skills
• Strong communication skills both written and verbal
• Ability to work extended hours during peak seasons to meet business needs
• Ability to travel occasionally
• Farming background or agriculture/fertilizer experience, preferred
• Familiarity with accounting software, preferred
• Pre-employment screening is based on the job requirements and industry guidelines and may or may not be required for the position. If required, selected candidates must pass pre-employment screenings to include all or a combination of drug, criminal, motor vehicle check, physical requirements and FMSCA Clearinghouse.

Physical Requirements

• Ability to sit, stand, push, and pull frequently
• Ability to lift up to 20 lbs
• Ability to speak frequently