Secretarial Position Administrative Assistant for HR/Business/Operations (Part-Time)

Job Description:

Position Title: Administrative Assistant for HR/Business/Operations (Part-Time)

Reports To: Chief of Operations

Position Overview

The Part-Time Administrative Assistant provides clerical administrative support of a responsible and complex nature to the Chief of Operations. Manage day to day operations for HR/Business/Operation Depts. Oversees the intake, tracking, determination, and administration of leave of absence requests for all district employees. This position ensures district-wide compliance with Federal FMLA, Connecticut FMLA and Connecticut Paid Leave regulations.

Key Responsibilities

• Plans and organizes work according to standard office procedures.
• Enters employment, change of status, and separation information for employees into databases.
• Serve as the primary point of contact for employee leave requests; evaluate eligibility, issue statutory notices (Eligibility, Rights & Responsibilities, Designation), collect medical certifications, and track usage for intermittent and continuous leaves.
• Maintain compliance with Federal FMLA for certified staff and manage expanded CT FMLA/CTPL eligibility rules for non-certified school personnel (e.g., paraprofessionals, custodial, secretarial staff).
• Receives and screens visitors to office and incoming telephone inquiries; answers inquiries from employees, school and outside officials, and the public, determining matters requiring attention.
• Work closely with Business, HR and Operations Departments.
• Maintain confidential medical files in strict compliance with HIPAA/FERPA requirements and update leave tracking data within district tracking platforms (e.g., Frontline, MUNIS, PowerSchool).
• Prepare letters of employment, contracts and resignations letters
• Responds to staff and other school systems regarding personnel matters.
• Use initiative to carry out tasks without close supervision

Qualifications

• Associates or Bachelors degree in HR, Business Administration, or related field; minimum 2-3 years of dedicated leave administration experience (K-12 public education experience preferred).
• Strong working knowledge of Federal FMLA, CT FMLA, CT Paid Leave, and Connecticut public school labor practices.
• High level of discretion, acute attention to detail, strong empathetic communication, and proficiency in HRIS databases and MS Office/Google Workspace.

Schedule & Working Conditions

• Hours: Part-time (20-25 hours per week)

How to Apply

Apply online at www.windsorct.org

Windsor Public Schools is an Equal Opportunity Employer

Windsor Public Schools are committed to a policy of equal opportunity/affirmative action for all qualified persons. Windsor Public Schools do not discriminate in any employment practice, education program or educational activity on the basis of race, color, religious creed, sex, age, national origin, ancestry, marital status, sexual orientation, gender identity or expression, disability (including, but not limited to, intellectual disability, past or present history of mental disorder, physical disability or learning disability), genetic information or any other basis prohibited by Connecticut state and/or federal non-discrimination laws. Windsor Public Schools shall not deny access to or a fair opportunity to meet, or otherwise discriminate, against any youth group listed as a patriotic society in Title 36 of the United States Code that wishes to conduct a meeting using school facilities pursuant to Board of Education policy. Windsor Public Schools do not unlawfully discriminate in employment and licensing against qualified persons with a prior criminal conviction. District Title IX Coordinator: Danielle Batchelder, Chief of Operations / 601 Matianuck Avenue, Windsor, CT 06095, 860-687-2000. District 504 Coordinator: Mary Cristofaro, Director of Pupil & Special Education Services / 601 Matianuck Avenue, Windsor, CT 06095, 860-687-2000.