Accounting, Administrative Skills, Budgeting, Calendar Management, Communication Skills, Detail Oriented, English Language, Equipment Maintenance/Repair, Establish Priorities, Google Apps, High School Diploma, Mail Processing, Microsoft Office, Multilingual, Multitasking, Office Equipment, Operational Support, Operations, Organizational Skills, Paycom, Plan Meetings, Prepare Correspondence, Program Planning, Purchase Orders, Purchasing/Procurement, Spanish Language, Telephone Skills, Time Management
Job Description:
ACES Mill Road School is seeking a dedicated and highly organized 12-month school secretary to join our administrative team. The ideal candidate will play a vital role in supporting the daily operations of the school by providing exceptional clerical, organizational, and communication support to students, families, and staff. Fluency in English and Spanish is preferred to effectively serve our diverse school community. This position requires strong attention to detail, the ability to manage multiple priorities in a fast-paced environment, and a welcoming, professional demeanor that reflects the inclusive culture of our school.
Duties and Responsibilities:
- Maintain adequate office supplies and coordinate purchase orders and processes
- Answer phones, direct calls to appropriate personnel, and ensure messages are properly conveyed
- Complete time and attendance processes for assigned units or programs
- Coordinate schedules and meetings as directed by supervisor
- Assist in completion of various reports
- Greet visitors and communicate positively and courteously
- Maintain necessary office equipment and report issues to the appropriate departments
- Maintain emergency materials for drills and contacts
- Prepare correspondence for stakeholders and staff as needed
- Complete office tasks such as filing, distributing mail, and other clerical duties
- Exhibit punctuality, professionalism, and adherence to the dress code
- Maintain confidentiality when handling sensitive information
Knowledge of:
- Technology used within the scope of work, including Microsoft Office, Google applications, and interfaces such as Munis, Paycom, and PowerSchool
- Basic accounting for budget review and purchase processes
- Yearly state reporting as appropriate for the assigned setting
- Timeline of events and tasks for the assigned program
Skills in:
- Communicating effectively with the public and staff
- Directing inquiries to the appropriate personnel
- Representing ACES respectfully and responsively
- Scheduling meetings with staff and stakeholders
- Functioning as part of a team and responding positively to suggestions
- Completing assignments accurately and in a timely manner
Ability to:
- Interact courteously and professionally with the general public and staff
- Remain calm in stressful situations
- Prioritize tasks and organize work efficiently
- Adapt to a fast-paced work environment
- Collaborate with others for program planning
- Work independently with minimal supervision
Physical Demands:
- Sedentary work with some movement throughout the building
- Bending or lifting materials such as copy paper, files, and office supplies
- Ability to listen and respond clearly to receive and disseminate information
Work Environment:
- Low to moderate noise level
- Occasional deadlines with time constraints
EEO/AAE
Job Qualifications
High school diploma
Two to three years' experience in an office setting
Bilingual preferred
Proficient with office software
External Candidates please apply online at www.aces.org. Internal candidates should apply via the "Careers at ACES" link on Interfaces.