Secretarial Position Secretary

Job Description:

The Wintergreen Interdistrict Magnet School Community is recruiting an energetic and organized 10 month secretary. Wintergreen was named a School of Excellence by Magnet Schools of America. The vision at Wintergreen is "to provide all students with a safe and nurturing environment that immerses each student in the arts, grounds them in restorative behaviors, and engages their minds to ensure academic and personal success". The ideal candidate is well acquainted with the key components of restorative practices and arts integration. All educators at Wintergreen are excited about educating the whole child so that "every student leaves our school prepared with the inspiration to creAte, collaboRate, communicaTe, and diScover their passion through innovation and the ARTS" as is indicated in the school's mission statement.

Job Brief:

The secretary is responsible for the general communications within the office. Secretaries are often the first person greeting and responding to inquiries and information therefore they must be skilled in representing aces in a polite and responsive manner. Aside from numerous clerical responsibilities the secretaries are responsible for completing financial processes, communicating forwardly with their team and administrators and maintaining confidentiality of sensitive information.

Duties and Responsibilities:

• Maintains adequate supplies for the office and coordinates purchase orders and processes
• Answers phones, directs calls to correct personnel and ensures appropriate disposition of messages
• Completes time and attendance processes for unit or program
• Coordinates schedules and meetings as directed by supervisor
• Assists in completion of various reports
• Greets visitors and demonstrates positive communication in a courteous manner
• Maintains necessary equipment and reports problems to the correct departments
• Maintains needed emergency materials for drills and contacts
• Coordinates and prepares needed correspondence to stakeholders and staff
• Completes office tasks such as filing, answering phones, distributing mail, etc.
• Wears attire commensurate with the setting in keeping with dress code
• Exhibits punctuality and professionalism
• Maintains confidentiality when dealing with sensitive information

Knowledge of:

• Applicable technology used within the scope of work such as Microsoft products such as Excel,
• Google and Interfaces.
• Basic accounting for budget review and purchase processes
• Yearly state reporting as appropriate for the assigned setting
• Timeline of events and tasks for the assigned program
• Wintergreen Interdistrict Magnet School is an equal-opportunity employer and encourages applications from individuals of all backgrounds and experiences.

Wintergreen Interdistrict Magnet School is an equal-opportunity employer and encourages applications from individuals of all backgrounds and experiences.

External Candidates please apply online at www.aces.org. Internal candidates should apply via the "Careers at ACES" link on Interfaces.

Hours: 7:30 am-3:30 pm. This is a 10 month position with some summer commitments.

Qualifications

Bilingual candidates highly encouraged

Bachelors degree in a related field is preferred