Secretary - 12 month

C-05

BOE:

5/20/19

TITLE:

SECRETARY

QUALIFICATIONS:

High

School

Diploma

Excellent

Communications

and

Human

Relations

Skills

Technology

Skills

Analytical

and

Computational

Skills

JOB

GOALS:

To

assist

in

the

smooth

and

efficient

operation

of

an

office,

so

that

it

can

play

an

effective

part

in

the

education

process.

REPORTS

TO:

ADMINISTRATOR

SUPERVISOR

BUILDING

PRINCIPAL

PERFORMANCE

RESPONSIBILITIES:

In

order

to

fulfill

his/her

professional

responsibilities,

the

SECRETARY

shall:

A.

Office

Practices

and

Procedures

Maintain

properly

identified,

organized,

and

up-to-date

files

and

records.

Prepare

reports

that

are

accurate,

understandable,

and

complete.

Prepare

office

correspondences.

Operate

office

equipment.

Demonstrate

a

command

of

business

English.

Type

letters,

reports,

and

other

forms

of

communication.

Maintain

a

schedule

of

appointments.

Demonstrate

proficiency

in

district

technology.

Use

computer

software

to

prepare

materials,

as

requested.

Assist

with

visitor

management

on

a

daily

basis.

Have

a

full

understanding

of

how

to

operate

and

activate

the

emergency

notification

system.

B.

Work

Output/Adaptability

Handle

workload

efficiently.

Meet

work

deadlines

set

by

supervisor.

Adapt

effectively

to

changes

or

interruptions

in

work

routine.

Display

a

willingness

to

help

out

when

a

co-worker

is

absent.

Effectively

handle

several

assignments

at

the

same

time.

C.

Problem

Solving/Decision

Making

Ask

for

help

when

encountering

problems

beyond

one's

scope.

Respond

appropriately

to

emergency

situations.

Exercise

discretion

and

maintain

confidentiality.

Inform

supervisor

of

anticipated

problems

that

may

need

immediate

attention.

Analyze

and

present

alternatives

clearly.

Prioritize

own

work

flow.

D.

Initiative

Handle

routine

matters

effectively

without

involving

the

supervisor.

Follow

through

on

an

assignment

to

its

completion.

Seek

out

required

information

for

doing

the

job

rather

than

waiting

for

it.

Seek

out

additional

work

when

own

job

demands

are

low.

Suggest

and/or

develop

new

and

improved

methods

to

do

the

job.

Keep

the

office

efficiently

organized.

Demonstrate

initiative

for

in-service

on

current

and

new

job

procedures.

E.

Job

Relations/Attitude

Effectively

handle

sensitive

situations

involving

school

community

or

public.

Deal

with

district

personnel

in

a

courteous

and

professional

manner.

Deal

with

community

members

in

a

courteous

and

professional

manner.

Accept

constructive

criticism

in

a

spirit

of

professional

growth.

Help

to

create

a

positive

climate

within

the

office.

Display

professional

attitudes

such

as

accountability,

trustworthiness,

loyalty

and

a

willingness

to

assist

co-workers.

F.

Communications

Answer

phones

and

e-mail

in

a

courteous

and

friendly

manner.

Demonstrate

proper

telephone

etiquette.

Accurately

record

and

relay

telephone

messages.

Use

proper

grammar.

Execute

the

supervisor's

instructions

completely

and

efficiently.

Performs

miscellaneous

job-related

duties

as

assigned

by

Supervisor.

Personnel

Committee

Review:

05/06/19

Board

Approval:

05/20/19