Secretary 2

Secretary 2

Salary

$31,533.00 - $53,916.00 Annually

Location

McDowell County, WV

Job Type

Full-Time Permanent

Job Number

STCC270002 PSA

Department

DHS - DCR - Stevens Correctional Center and Jail

Opening Date

07/23/2026

Closing Date

8/9/2026 11:59 PM Eastern

LOCATION OF VACANCY

MCDOWELL

MERCER

MINGO

WYOMING

Civil Service Type:

Classified - This Position is Covered Under the DOP Merit System.

• Description
• Benefits
• Questions

Nature of Work

Performs administrative support work in providing assistance to the Director of Inmate Classification/Movement, relieving them of administrative duties. Will work closely with the supervisor to set objectives, priorities and deadlines, but will also work independently to set goals and timeframes for own individual work assignments. This position may be required to attend meetings in the absence of supervisor or on supervisors behalf. Will be responsible for scheduling appointments, meetings, travel arrangements and reservations for the department. The position covers the responsibilities for updating offender intake plans, managing data in relationship to approvals/denials of overrides, restrictions, and administrative reviews. Completes minutes for all meetings and distributes them to those in attendance. This position will also include ordering supplies for the department. In addition, this position will screen all incoming mail and telephone calls and transfer them accordingly. Must be able to handle confidential information and respond with professionalism. Other related duties as assigned.

Click The APPLY Link To Apply Online.

Minimum Qualifications

Training: Graduation from a standard high school or the equivalent.

Experience: Five years of full-time or equivalent part-time paid experience performing clerical duties at the Office Assistant 3 level, encompassing a wide range of office practices, which must have in included typing, screening and routing telephone calls and correspondence, and composing routine correspondence.

Substitution: College hours or related business school or vocational training may be substituted through an established formula for up to two years of the required experience.

Other Information

PG: 9 $31,533 - $53,916

Market Rate: $48,122

State employment offers a variety of benefits. Click HERE to visit the Division of Personnels Benefits Page.

01

The minimum qualifications for this job title are as follows: Training: Graduation from a standard high school or the equivalent. Experience: Five (5) years of full-time or equivalent part-time paid experience performing advanced level clerical duties (which means performing responsible and complex clerical tasks of a complicated nature involving interpretation and application of policies and practices, Interpreting office procedures, rules and regulations, functioning as a lead worker for clerical positions). These duties MUST HAVE INCLUDED THE FOLLOWING DUTIES: screening and routing telephone calls and typing routine correspondence (includes typing emails, letters, memos, etc.) Substitution: College hours or related business school or vocational training may be substituted through an established formula (shown below) for up to (2) two years of the required experience. College hours, related business school, or vocational training can substitute for the routine office work/clerical experience through an established formula as per the chart below: 90 clock hours = One (1) month of experience 1080 clock hours = One (1) year of experience Every thirty (30) undergraduate semester hours = One (1) year of experience Associate Degree = Two (2) years of experience Bachelors Degree = Four (4) years of experience Every fifteen (15) graduate semester hours = One (1) year of experience Masters Degree = Two (2) years of experience Juris Doctor = Three (3) years of experience Doctorate/PhD = Four (4) years of experience Please note: if your college/university used quarter hours, or if you need assistance converting your post high-school education to years of experience, please call Applicant Services for assistance at (304) 414-1852. Please note: All college, university or vocational school education, licensure or certification must be verified ONCE by attaching a copy of an official transcript, license, or certificate to your online application or by emailing it to the West Virginia Division of Personnel at: applicantservices@wv.gov YOU DO NOT HAVE TO VERIFY HIGH SCHOOL GRADUATION OR THE EQUIVALENT. PLEASE DO NOT SEND HIGH SCHOOL DIPLOMAS OR TRANSCRIPTS. You must only submit this documentation ONE TIME; please DO NOT SUBMIT DUPLICATE COPIES. Job duty descriptions of all experience MUST be included in the Work History section of your online application or be clearly stated on your attached resumé in order for them to be considered as qualifying experience toward the minimum qualifications. Please include details of daily job duties on your online application or resumé. NOTE: The hiring agency may conduct a keyboarding test for this position. Before answering the following questions, please familiarize yourself with the official West Virginia Division of Personnel definitions for "clerical" experience, and the term "complex" to help guide your response in determining whether or not you have the required qualifying complex clerical experience: "Complex" - Work in which assignments consist of unusual, difficult or exceptional matters encountered in the work, which are completed by modifying approaches, methods or techniques. "Clerical" - Work which typically involves a variety of office duties involving established procedures, forms and deadlines. Includes processing of routine and non-routine information and documentation, operation of computers, office equipment and various software, greeting customers/visitors or others to exchange information, handling general emails and other correspondence and routing questions received from email and other correspondence, the organizations website and/or social media platform to the appropriate person. May involve handling money and/or negotiables requiring basic math skills. May involve limited routine data entry. May involve confidential contacts/information. How do you meet the minimum qualifications for this job title?

• I graduated from high school (or have the equivalent) and have five (5) years of experience performing advanced level clerical duties (which means performing responsible and complex clerical tasks of a complicated nature involving interpretation and application of policies and practices, interpreting office procedures, rules and regulations, functioning as a lead worker for clerical positions). These duties MUST HAVE INCLUDED THE FOLLOWING DUTIES: screening and routing telephone calls and typing routine correspondence (includes typing emails, letters, memos, etc.)
• I have at least sixty (60) semester hours from an accredited college or university AND at least three (3) years of experience performing advanced level clerical duties (which means performing responsible and complex clerical tasks of a complicated nature involving interpretation and application of policies and practices, interpreting office procedures, rules and regulations, functioning as a lead worker for clerical positions). These duties MUST HAVE INCLUDED THE FOLLOWING DUTIES: screening and routing telephone calls and typing routine correspondence (includes typing emails, letters, memos, etc.)
• I have at least three (3) years of experience performing advanced level clerical duties (which means performing responsible and complex clerical tasks of a complicated nature involving interpretation and application of policies and practices, interpreting office procedures, rules and regulations, functioning as a lead worker for clerical positions). These duties MUST HAVE INCLUDED THE FOLLOWING DUTIES: screening and routing telephone calls and typing routine correspondence (includes typing emails, letters, memos, etc.) AND any combination of college hours or related business school or vocational training to substitute for the remaining two (2) years for a combined total of four (4) years.
• I do not meet any of the above training and experience requirements. Please do not apply.

02

How many total years of full-time or equivalent part-time paid experience do you have performing advance level clerical duties advanced level clerical duties (which means performing responsible and complex clerical tasks of a complicated nature involving interpretation and application of policies and practices, Interpreting office procedures, rules and regulations, functioning as a lead worker for clerical positions). These duties MUST HAVE INCLUDED THE FOLLOWING DUTIES: screening and routing telephone calls and typing routine correspondence (includes typing emails, letters, memos, etc.)? Please remember that job duty descriptions of all experience MUST be included in the Work History section of your online application or be clearly stated on your attached resumé in order for them to be considered as qualifying experience toward the minimum qualifications. Please include details of daily job duties on your online application or resumé.

• I have less than three (3) years of full-time or equivalent part-time paid experience performing advanced level clerical duties which MUST HAVE INCLUDED THE FOLLOWING DUTIES: screening and routing telephone calls and typing routine correspondence (includes typing emails, letters, memos, etc.). Please do not apply.
• I have three (3) years but less than five (5) years of full-time or equivalent part-time paid experience performing advanced level clerical duties which MUST HAVE INCLUDED THE FOLLOWING DUTIES: screening and routing telephone calls and typing routine correspondence (includes typing emails, letters, memos, etc.).
• I have five (5) years but less than seven (7) years of full-time or equivalent part-time paid experience performing advanced level clerical duties which MUST HAVE INCLUDED THE FOLLOWING DUTIES: screening and routing telephone calls and typing routine correspondence (includes typing emails, letters, memos, etc.).
• I have seven (7) years but less than nine (9) years of full-time or equivalent part-time paid experience performing advanced level clerical duties which MUST HAVE INCLUDED THE FOLLOWING DUTIES: screening and routing telephone calls and typing routine correspondence (includes typing emails, letters, memos, etc.).
• I have nine (9) years but less than eleven (11) years of full-time or equivalent part-time paid experience performing advanced level clerical duties which MUST HAVE INCLUDED THE FOLLOWING DUTIES: screening and routing telephone calls and typing routine correspondence (includes typing emails, letters, memos, etc.).
• I have eleven (11) or more years of full-time or equivalent part-time paid experience performing advanced level clerical duties which MUST HAVE INCLUDED THE FOLLOWING DUTIES: screening and routing telephone calls and typing routine correspondence (includes typing emails, letters, memos, etc.).

03

Were all of the jobs listed on your application or resumé full-time positions? If not, please list your part-time positions below. If all of your jobs were full-time, please enter "Yes".

04

Were all of the jobs listed on your online application or resumé paid? If not, please list your unpaid positions below. If all of your jobs were paid, please enter "Yes". Please note that compensation may not only be salary or wages; it may also be room and board, gas mileage, etc.

05

Type information about any college degrees, business school, vocational training or licensure here. Be as accurate as possible. This information will be used to determine your qualifications. For each entry, include details such as the degree, certificate or licensure earned, major/field of study, dates attended/graduated, and the name of the institution. Use the following examples as a guide:

• Degree: Bachelor of Science in Business Administration (Accounting) 12/09/2023 West Virginia State University
• Some college: 36 semester hours Spring 2021-Fall 2021 Marshall University
• Vocational-Technical school: 580 Clock Hours in Arc Welding May 2023 Ben Franklin Career Center
• Licensure/Certification: West Virginia Professional Engineering License 2024 If you have no relevant training or education to document, type "NONE" here.

06

AFFIRMATION: I certify under penalty of law and disqualification that all statements are true and complete. I authorize the State of West Virginia and any agent acting on its behalf to conduct an inquiry into any job-related information contained in this application. I release the State of West Virginia and any agent acting on its behalf from any and all liability by reason of the request for such information. I further authorize and request each former employer, educational institution, or organization (including law enforcement agencies) to provide all information that may be sought in connection with this application. WE DO NOT ACCEPT THE FOLLOWING DOCUMENTATION: Unofficial transcripts High school diplomas or transcripts Birth certificates Social Security Cards Driver's Licenses Passports These documents will be removed from your profile if submitted.

• I consent to the above statement.

Required Question

Employer West Virginia

Address 1900 Kanawha Blvd. East

Building 3 Suite 500

Charleston, West Virginia, 25305

Phone (304) 558-3950

Website http://personnel.wv.gov