Secretary (Admin)

Secretary (Admin)

Salary

$32,960.07 Annually

Location

1901 West State Hwy 107, McAllen, TX

Job Type

Regular Full Time

Job Number

2026-03648

Department

Head Start Program

Opening Date

09/10/2026

Closing Date

Continuous

Work Hours:

Monday - Friday / 8:00 - 5:00 pm

Status:

External Advertisement

Open Positions:

1

Grade:

N/A

Advertisement details and/or special instructions:

Applicant is required to provide copies of diplomas and certificates of achievements with application.

• Description
• Benefits
• Questions

General Description

To provide secretarial and clerical assistance to the Chief Executive Secretary for the overall operation of the Offices of the Executive Director and the Assistant Directors.

Examples of Work Performed

Assists the Chief Executive Secretary with the completion of office tasks.

Processes mail and routes or files correspondence as appropriate.

Types routine correspondence, memoranda, reports, etc. as directed.

Processes travel requests and coordinates all travel related functions for the Executive Team and the Policy Council as appropriate.

Assists with the preparation of Policy Council meetings and agendas, and makes arrangements for the posting and delivery of the agendas.

Answers phone calls for the Executive Director and Assistant Directors.

Performs other clerical duties as required, including filing, indexing and recording information, making copies, etc.

Assists in the preparation, processing and filing of memoranda and other communication to and from departments and the centers.

Assists in recordkeeping and processing of Executive Team leave requests and compensatory time.

Serves as a back up to the switchboard secretary in maintaining switchboard open during hours of operation.

Attends meetings and trainings as requested.

Assists other departments as requested.

Performs other duties as assigned by the immediate supervisor and Executive Director.

Education and Experience

Must have a high school diploma or its equivalent.

Must be Bilingual (English/Spanish).

The position requires basic knowledge of general office procedures and the ability to use office equipment efficiently.

Must be able to meet the public in a courteous manner, using tack and diplomacy.

Must have at least two (2) years experience as a secretary in a federally funded program, educational organization or other governmental entity.

May substitute associate degree in business or comparable credential for one year experience.

Must be proficient in Microsoft Word, EXCEL, ACCESS, and other software programs in use.

APPLICANT IS REQUIRED TO PROVIDE COPIES OF DIPLOMAS AND CERTIFICATES OF ACHIEVEMENTS WITH APPLICATION.

The County of Hidalgo offers a full range of employee benefit programs for eligible employees, retirees, and their families. For more information, please Click Here

01

Are you currently working for the Hidalgo County Head Start Program?

• Yes
• No

02

Do you have a high school diploma or its equivalent?

• Yes
• No

03

Do you have basic knowledge of general office procedures?

• Yes
• No

04

Do you have the ability to use office equipment efficiently?

• Yes
• No

05

Are you able to meet the public in a courteous manner, using tack and diplomacy?

• Yes
• No

06

Do you have at least two (2) years experience as a secretary in a federally funded program, educational organization or other governmental entity?

• Yes
• No

07

May substitute associate degree in business or comparable credential for one year experience.

• Yes
• No

08

Are you proficient in Microsoft Word, EXCEL, ACCESS, and other software programs in use?

• Yes
• No

09

Are you Bilingual (English/Spanish proficient)?

• Yes
• No

10

Do you have an automobile and current driver's license with liability insurance for work related travel?

• Yes
• No

Required Question

Employer Hidalgo County

Address 505 S. McColl Rd., Suite A

Edinburg, Texas, 78539

Phone 956-318-2660

Website https://www.hidalgocounty.us/