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Legal Administration Jobs in Maine

Secretary Associate Legal

State of Maine

Augusta, Maine

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JOB DETAILS
SALARY
$40,081.60–$57,699.20 Per Month
SKILLS
Administrative Skills, Calendar Management, Child Support, Communication Skills, Data Management, Department of Health and Human Services, Document Management, Driver's License, File Management, Interpersonal Skills, Legal, Legal Documents, Legal Support Skills, Mentoring, Microsoft Office, Organizational Skills, Professional License, Proofreading, Record Keeping, State Government, Team Player, Time Management, Word Processing
LOCATION
Augusta, Maine
POSTED
6 days ago
If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State's career page and indicate on the application that they have previously worked for the State.
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Secretary Associate Legal

Opening Date: July 17, 2026

Closing Date: July 31, 2026

Job Class Code: 6560

Grade: 17

Salary: $40,081.60 - $57,699.20/year

Bargaining Unit: Administrative Services

Position #006000538

Job Description:

The Office of Attorney General is looking to hire a Secretary Associate Legal in our Augusta Office, Child Support Division. The position involves complex clerical responsibilities and administrative details that require sound knowledge of legal processes, procedures, terminology and documents. The position provides support to multiple attorneys and paralegals. Office hours are Monday - Friday 8:00 am to 5:00 pm.

Proficiency is required in word processing, legal document preparation, document management, record keeping, data management, file management, calendar management, and a variety of communications.

The ideal candidate must be self-directed, highly organized and highly accurate, with the ability to work efficiently and independently. The candidate must have strong interpersonal skills, a strong work ethic with a positive, can-do attitude. It is essential that the successful candidate work well as part of a team and adapt well to rapid changes in a fast-paced legal environment.

Typical Duties:
  • Preparing and filing court documents for AAGs, including pleadings, motions, orders and subpoenas in district courts and probate courts as instructed
  • Opening case files in accordance with attorneys' protocols
  • Organizing, copying, and scanning confidential documents
  • Entering confidential case data in office databases
  • Proofreading confidential legal documents
  • Researching, compiling, and analyzing complex information
  • Communicating pleasantly, clearly, and effectively with colleagues, court staff, office staff, members of the public, DHHS staff and attorneys
  • Advising supervisors regarding the individual work and group operations
  • Developing and recommending new work methods for improving practices in a fast-paced legal practice
  • Participating in reception duties
  • Training and mentoring other support staff
  • Calendaring all deadlines and reminders
  • Archiving

MINIMUM REQUIREMENTS

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of the principles and practices of office processes and administrative functions to perform complex secretarial support tasks, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. Plus: Competency in applying a solid knowledge of legal terminology and legal practices to perform complex secretarial tasks.

All positions in this classification assume the qualifications of: Secretary.

Preference will be given to individuals who are scrupulous about detailed work; are proficient with Microsoft Office Suite; have experience working directly with multiple attorneys in a law office setting; have work-related experience with court rules as related to the forms of pleadings and service of process; have work-related experience with preparation of court documents; and experience working with the Maine court system.

Please direct all questions to Assistant Attorney General, Division Chief Debby Willis via email or you may call 207-626-8800.

APPLICATION INSTRUCTIONS

If you are interested in applying for this position, prepare a cover letter highlighting your experience and qualifications that make you a strong candidate for the position and the knowledge, skills and abilities required.

Include resume, three references and complete online application.

The Department is not responsible for late receipt of applications due to electronic transmission malfunctions.

Job offer to new hire is conditional upon verification of credentials, criminal records, and driver's license check, and professional license requirements if applicable.

BENEFITS

No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essenti

About the Company

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State of Maine

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