Accounts Payable, Administrative Skills, Calendar Management, Communication Skills, Data Entry, Data Processing, Database Programming, Documentation, Emergency Procedures, File Maintenance, High School Diploma, Interpersonal Skills, Materials Testing, Office Equipment, PC (Personal Computer) Systems, Peripheral Hardware, Presentation/Verbal Skills, Records Management, Reporting Skills, Request for Information (RFI), Scholarship, Spreadsheets, Word Processing, Writing Skills
Primary Purpose:
Under moderate supervision provide routine clerical support for the efficient operation of the school AP/counseling office and professional staff. Maintain current and accurate confidential student records.
Qualifications:
Education/Certification:
- High school diploma or GED
Special Knowledge/Skills:
- Knowledge of general office procedures
- Proficient keyboarding and file maintenance skills
- Ability to use software to develop spreadsheets and databases, and do word processing
- Ability to follow verbal and written instructions
- Ability to perform a variety of tasks often changing assignment on short notice with some direction
- Effective organizational, communication, and interpersonal skills
Experience:
2 year clerical experience preferred
Contract Days:
197
Major Responsibilities and Duties:
Records, Reports, and Correspondence
- Provide general clerical support including word processing, data entry, filing, and file maintenance.
- Process changes and adjustments to student schedules.
- Compile, maintain, and file all reports, records, and other documents as required.
- Maintain complete and accurate student academic records, including test scores and final grades.
- Process all requests for information.
- Manage new student records by requesting and receiving documentation from other schools.
- Coordinate grade reporting process, including verification and correction of grades and preparation and distribution of report cards.
- Prepare and distribute University Scholastic League (UIL) eligibility lists.
- Calculate grade point averages and prepare honor rolls.
- Assist campus administration and counselors with the preparation of reports and student data information.
- Assist with student registration, enrollment, withdrawals, and transfers by requesting and sending records, entering student data, and ensuring all records are complete.
Reception and Phones
- Receive incoming calls, take reliable messages, and route to appropriate staff.
- Assist APs/counselor(s) with scheduling of meetings and appointments.
Other
- Receive, distribute, and ensure security and confidentiality of testing materials.
- Coordinate the ordering and distribution of student recognition and promotion materials, such as certificates, awards, and promotional items.
- Maintains confidentiality.
- Follow district safety protocols and emergency procedures.
- Maintain an informational library and assist students, parents, and teachers in finding resources related to testing, academic support, scholarships, and early college and career exploration.
Supervisory Responsibilities:
None
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
B
BRIDGE CITY INDEPENDENT SCHOOL DISTRICT