Secretary - Counselor - High School

Reports To: Counselor

Duty Days: 201 Days

Wage/Hour Status: Non-Exempt

Pay Grade: AS02

Qualifications:

College hours, high school diploma or GED

Proficient keyboarding, word processing, and file maintenance skills

Excellent organization, communication, and interpersonal skills

General office management and receptionist skills

Good skills in reading, writing, and spelling

Ability to use personal computer and software to develop spreadsheets, databases, and do word processing

General office machines

Ability to work with people

Primary Purpose:

Serve as secretary and provide clerical support to the counselor(s)

Major Duties and Responsibilities:

• Prepare all correspondence.
• Maintain filing system.
• Enter data and maintain computer information.
• Perform receptionist duties: telephone communications, taking messages, setting up appointments,etc.
• Assist with student grade reporting.
• Assist with student scheduling.
• Assist with registration.

Equipment Used:

Personal computer, typewriter, printer, copier, and fax machine.

Working Conditions:

Maintain emotional control under stress. Work with frequent interruptions. Repetitive hand motions. Prolonged use of computer.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.