Administrative Skills, Billing, Brochures, Budget Management, Budgeting, Computer Skills, Data Analysis, Equipment Maintenance/Repair, Financial Control, Graphical Presentations, Heavy Lifting, Mail Processing, Office Equipment, Order Supplies, Plan Meetings, Presentation/Verbal Skills, Program Control, Program Evaluation, Project/Program Coordination, Purchasing/Procurement, Record Keeping, Spreadsheets, Staff Development, Systems Maintenance, Travel Planning, Word Processing
Primary Purpose:
Perform secretarial duties and assist Program Coordinators in efficient operation of the Department.
Qualifications
Education/Certification:
High school diploma or equivalent
Experience:
Three years secretarial/clerical experience
Special Knowledge and Skills:
Knowledge of all job related skills necessary to perform assigned duties.
Major Responsibilities and Duties
- Serve as receptionist for Program Coordinators - Communicate with parents, community, administrators, and TISD staff.
- Review mail, handle routine items, and determine distribution for Program Coordinators.
- Coordinate meetings - arrange for facilities, contact participants, prepare materials, and supply refreshments.
- Assist in development of program budgets.
- Demonstrate responsible fiscal control of assigned program budgets, including purchasing, invoicing and inventorying items, as appropriate.
- Maintain accurate records of expenditures.
- Assist in coordination of staff development programs - preparation of brochures and materials, registration, and analysis of evaluation data.
- Assist in coordination of district-wide surveys.
- Maintain office equipment.
- Order materials and supplies for efficient operations of office.
- Maintain filing systems.
- Prepare documents - curriculum, program evaluations, and Board Reports.
- Prepare manuals and handbooks for distribution.
- Maintain professional library.
- Prepare graphics for presentations.
- Coordinate registration, travel, and housing arrangements for Program Coordinators.
- Continue to refine computer skills - word processing, database, spreadsheet, etc.
Working Conditions
- Necessary to lift heavy boxes in the process of receiving and inventorying equipment.
- Use of personal vehicle is necessary to run errands and pick up supplies as necessary.
Wage/Hour Status: Non-Exempt
Pay Grade: Administrative Support 4
Days: 226
Reports to: Assistant Superintendent for Curriculum & Instruction
T
Tomball Independent School District