Secretary - Director of Risk Management

Reports To: Director of Risk Management

Duty Days: 238 Days

Wage/Hour Status: Non-Exempt

Pay Grade: AS03

Qualifications:

College hours, high school diploma or GED

Minimum 2 years of successful office experience

Proficient typing, word processing, and file maintenance skills

Excellent organization, communication, and interpersonal skills

Ability to organize and self motivate, work with deadlines and handle interruptions

Excellent telephone and public relations skills

Flexible in work situation

Expertise with budget and general bookkeeping

Excel in grammar, spelling, and composition skills

Work with confidential material

Primary Purpose:

Provide secretarial support and office management for the director

Major Duties and Responsibilities:

• Daily telephone and mail communication.
• Manage payroll deduction adjustments.
• Correspond with employees regarding payroll adjustments.
• Type correspondence, reports, agendas, memos, etc.
• Assist with enrollments and/or benefit changes as required.
• Assist with the adjudication of all benefit related issues.
• Coordinate communications with department personnel.
• Greet and assist visitors and district personnel.
• Maintain appointment calendar.
• Arrange for conferences and interviews.
• Maintain filing system.
• Perform all duties of the departmental finance clerk.
• Prepare regular and special reports as requested by the Director.
• Perform other duties as assigned by the Director.

Equipment Used:

Personal computer, typewriter, printer, copier, calculator, phone, scanner, and fax machine.

Working Conditions:

Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions, bending, stooping, squatting, standing, reaching, prolonged sitting, and lifting up to 30 pounds.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.