Administrative Skills, Bookkeeping, Calendar Management, Communication Skills, Computer Skills, Data Collection, Email Management/Administration, English Language, Establish Priorities, Faculty Administration, File Maintenance, Financial Compliance, Information/Data Security (InfoSec), Interpersonal Skills, Legal Support Skills, Maintain Compliance, Mathematics, Microsoft Excel, Microsoft Office, Microsoft Word, Office Equipment, Presentation/Verbal Skills, Project/Program Coordination, Purchase Orders, Regulatory Compliance, Reporting Skills, Secondary School, Service Delivery, Time Management, Typing, University/School Policies, Writing Skills
- Forbes names Mesa Public Schools in their list of Best Employers in Arizona for multiple years.
- East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for multiple years.
Employment Type:
Full-time (40 hours per week)
Base Hourly:
$19.89
Class/Calendar:
B21, 10.25 months
Benefits:
Sick leave, holidays, retirement matched through the Arizona State Retirement System, health, and life insurance
Performance Pay:
Available annually
New Hire Experience:
1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to a ten-year maximum
New Hire Education:
1% of the base hourly rate awarded for an AA or higher degree if not required for the position
Job Summary:
To provide administrative and clerical support to assigned personnel; to communicate information regarding school and/or district policies, procedures and functions; and to ensure compliance with financial, legal and administrative requirements of assigned functions.
Key Responsibilities:
- Perform secretarial functions (i.e. typing, filing, recordkeeping, composing correspondence, scheduling appointments, etc) to assist assigned personnel
- Respond to inquiries from students, parents, district personnel and general public to convey information, school and/or district policies and procedures, etc
- Evaluate inquires and/or situations to take appropriate action or direct to appropriate personnel for resolution
- Prepare written materials (i.e. correspondence, letters, notices, etc) to document activities, provide written reference and/or convey information
- Process various documents and materials (i.e. purchase orders, schedule changes, etc) to disseminate information to the appropriate parties
- Establish and maintain files to secure appropriate data for administrative reference
- Compile data from a variety of sources and prepare reports to ensure accuracy and compliance with financial, legal and/or administrative requirements
- Coordinate a variety of programs and activities (i.e. meetings, school functions, special events, etc) to assist assigned personnel in the delivery of services according to established guidelines
- Monitor assigned activities and/or program components to coordinate activities to ensure compliance with established guidelines
- Attend meetings to convey and/or gather information required to perform functions of the position
- Regular and on-time attendance required
- Perform other related duties, as assigned, to ensure the efficient and effective functioning of the work unit
- Assists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools
Required Qualifications:
- High School education or equivalent
Preferred Qualifications:
- Knowledge of Synergy system
- Bookkeeping and recordkeeping experience
Skills & Competencies:
- Models the attributes and skills of the MPS Portrait of a Graduate
- Demonstrates commitment to the MPS Promise that every student is known by name, served by strength and need, and graduates ready for college, career and community
- Above average proficiency in typing, with good accuracy; above average test battery; good English grammar and math aptitude
- Computer proficiency to include use of basic software applications (Word, Excel, etc)
- Ability to operate standard office equipment
- Ability to establish and maintain effective relationships with students, parents, site personnel, district personnel and general public
- Ability to communicate effectively (verbal and written); maintain confidentiality
- Ability to organize, prioritize, take initiative, direct own workload and meet deadlines while working with frequent interruptions and minimum supervision
- Knowledge of school district policies and procedures beneficial
Work Environment & Physical Requirements:
- Typically based in the school''s main office or administrative area
- Frequent contact with students, parents, teachers, and administrators-requiring strong interpersonal and communication skills
- Adheres to school schedules but must be flexible to handle emergencies or last-minute changes
- Manages phones, emails, calendars, paperwork, and unexpected issues simultaneously.
- Regular use of office software (Microsoft Office, Google Workspace, SIS platforms like PowerSchool or Infinite Campus)
- Occasional walking around the school to deliver documents or communicate in person
- Occasional lifting or carrying files, books, etc up to 20lbs
Equal Opportunity Employer Statement:
Mesa Public Schools is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding equal employment opportunity and anti-discrimination. The District strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law.
Applicants and employees may contact Human Resources to request reasonable accommodations needed to perform the essential functions of this position.