Secretary I

Rutgers University

Newark, NJ

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JOB DETAILS

SKILLS

Administrative Skills, Behavioral Health, Benchmarking, Biomedicine, Budgeting, Case Management, Child Protection/Welfare, Child and Youth Services, Community Support, Customer Support/Service, Data Entry, Disciplinary Action, Employee Assistance Plan, Health Science, Healthcare, Healthcare Providers, Life Insurance, Lift/Move 50 Pounds, Microsoft Office, Military, Outpatient Care, Patient Care, Peoplesoft, Physical Demands, Prescription Drugs, Purchasing/Procurement, Secondary School, Special Needs, Time Management, Vaccination

LOCATION

Newark, NJ

POSTED

Today

Position Details

Position Information

Recruitment/Posting Title
Secretary I

Job Category
Staff & Executive - Healthcare - Administrative Services

Department
UBHC - CRSC Newark

Overview

Rutgers University Behavioral Health Care (UBHC), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey. UBHC's 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education. UBHC, one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey. Services are readily accessible and include: inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school. Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers. In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support. In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Secretary I for the Crisis Receiving Stabilization Center (CRSC) within Rutgers University Behavioral Health Care.

The primary purpose of the Secretary I is to provide high-level secretarial and administrative services for the Crisis Receiving Stabilization Center. Coordinates the activities for assigned projects. Coordinates the activities for assigned projects and programs.

Among the key duties of this position are the following:

As the senior level secretary, provides high level secretarial/administrative services and support for the Crisis Receiving Stabilization Center.
Provides secretarial assistance in conjunction with relevant meetings.
Responsible for accurate data entry and maintenance of all program records to include daily program census and group logs.
Maintains time-off request forms and files them in one location so that requests can be checked as needed.
Assures all preparation of internal related forms are completed in a timely manner.
Brings all completed and reviewed registration paperwork from the weekend to registration by the end of the first business day after completion in CRSC.
Handles telephone calls in a professional and helpful manner.
Maintains an accurate filing system to meet the needs of the Unit.
Handles internal and external mail for Unit.

FLSA
Nonexempt

Grade
200

Salary Details
55,000

Minimum Salary
29.910

Mid Range Salary
30.410

Maximum Salary
31.320

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

Medical, prescription drug, and dental coverage
Paid vacation, holidays, and various leave programs
Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
Employee and dependent educational benefits (when applicable)
Life insurance coverage
Employee discount programs

Position Status
Full Time

Working Hours

Standard Hours
35.00

Daily Work Shift
Day

Work Arrangement

This position requires a fully on-site work arrangement.

Union Description
Teamsters 97

Payroll Designation
PeopleSoft

Seniority Unit

Terms of Appointment
Staff - 12 month

Position Pension Eligibility
PERS

Qualifications

Minimum Education and Experience

Graduation from an accredited program in secretarial studies, plus four (4) years of full-time secretarial experience required.
An additional year of experience is required in lieu of the secretarial program.
College credits may be substituted on a year-for-year basis for secretarial experience. Up to sixty (60) credits may be substituted for two (2) years of secretarial experience.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

Proficiency in typing and word processing skills required.
Microsoft Office experience required.
Good external and internal customer service skills.

Preferred Qualifications

Knowledge of PeopleSoft and procurement policies and procedures.

Equipment Utilized

Physical Demands and Work Environment

PHYSICAL DEMANDS: Moderate physical effort (lift/carry up to 50 pounds). Walking throughout the program space throughout the day. Frequently prolonged sitting and data entry. Frequently talks and listens to people on the telephone, and intermittently walks, bends, stretches, pushes and pulls.

WORK ENVIRONMENT: Fast-paced work environment in a clean, well-lit, active setting. Client presence in the program throughout the workday with client crisis occurring frequently. Ongoing contact with patient population.

Special Conditions

Posting Details

Posting Number
26ST0773

Posting Open Date

Special Instructions to Applicants

Regional Campus
Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus
Newark (RBHS)

City
Newark

State
NJ

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address:

About the Company

Rutgers University

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