Secretary II, Hearings Office (Internal Applicants Only)

Page 1 of 3 Revised December 2023

Para - Professional - Job Description

Job Title: Secretary II, (Hearings Office) Pay Grade: SA 05 Min $27,280/Mid $34,091/Max $40,902

Reports To: Director for Health & Occupational FLSA Status: Non-Exempt Safety Support Service

Dept./School: Hearings Department Minimum Duty Days: 220 days __ Primary Purpose: Organize, manage, and provide secretarial/clerical services for the LISD Hearings Office, and r esponsible for maintaining accurate student records for the students attending DAEP/JJAEP for PEIMS reporting purposes, and accountability.

Minimum Requirements:

• High school diploma or GED from a school recognized by the Texas Education Agency/Texas Private School Accreditation Commission
• Two years of secretarial/office experience in a public education environment

Preferred Requirements:

• 48 College semester credit hours from an accredited higher education institution.
• Experience working with PEIMS (Public Education Information & Management System)
• Experience working with the district's Skyward student information system

Special Knowledge/Skills:

• Proficient skills in the use of t he keyboard/computer and software (Microsoft Word, Excel, Access, Publisher, and Power Point).
• Effective organizational, communication, and interpersonal skills.
• Ability to multi-task and work independently.
• Knowledge of basic Math skills.
• Ability to provide professional and courteous customer service to all.
• Ability to input and maintain accurate student information data and utilize district student discipline and attendance software system (Skyward).
• Proper telephone etiquette.
• Ability to work collaboratively with district and campus administrators, faculty and staff.

Major Responsibilities and Duties:

1. Ensures that student DAEP/JJAEP placement packets/folders are accurate and complete with the documentation required for disciplinary hearings/placements.
2. Compiles pertinent data and creates Power Point presentations as needed when preparing various state

Page 2 of 3 Revised December 2023

and local reports for PEIMS submission and board committee meetings.

3. Prepares purchase orders and payment authorizations.
4. Verifies placement and expulsion PEIMS codes used in PEIMS 425 to ensure accuracy.
5. Participates in PEIMS audit to review and ensures accurate coding by campuses.
6. Communicates with and assists campus administrators to insure that proper due process has been followed and provides assistance regarding proper PEIMS 425 discipline codes.
7. Coordinates and/or reviews hearings with Hearing Officer, parents, and campus administrators and ensures timely notification of the same.
8. Ensures accurate completion of registration/withdrawal for students placed at JJAEP.
9. Performs pupil accounting functions as directed, records student absences and tardiness, prepares discipline and attendance reports, deficiency plans, grades, etc. Inputs PEIMS data into the district's student information system data base (Skyward) and student attendance program as per Student Attendance Accounting Handbook (SAAH) in a timely manner.
10. Attends Skyward trainings and PEIMS related meetings and staff development sessions.
11. Upholds and maintains the confidentiality and security of student records/data.
12. Works with campus and district PEIMS teams to maintain data quality, integrity and accuracy.
13. Keeps informed of and complies with all state and district policies and regulations concerning primary job functions.
14. Verifies attendance and prepares documentation/reports to ensure timely monthly payments are provided to Webb County JJAEP.
15. Monitors student enrollment and placements at JJAEP to ensure the accuracy of days assigned and owed prior to return to the home campus.
16. Monitor student enrollment after completion of JJAEP placement at their home campus.
17. Upkeeps JJAEP student enrollment on Skyward with the accuracy of date entry/withdrawal, absences, and placement rollovers on a yearly basis for PEIMS submission.
18. Review and correct PEIMS error reports for JJAEP middle and high school.
19. Monitors master schedule, calendar and bell schedule for JJAEP and reports any irregularities or concerns to Hearings Officer.
20. Performs such other duties as may be assigned.

Supervisory Responsibility: None

Equipment Used: Personal computer, printer, scanner, copier, fax machine, calculator, and telephone.

Mental Demands/Physical Demands/Environmental Factors:

• Maintain emotional control under stress
• Work with frequent interruptions
• Moderate lifting and carrying
• District/State wide travel
• Prolonged sitting, standing, and walking
• Hearing, speaking clearly
• Working prolonged or irregular hours

Page 3 of 3 Revised December 2023

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

I hereby acknowledge that I have received a copy of my job description and understand its content.

Employee Name (print)

Employee Signature Date