Secretary II

Requisition Status: Pending
Status Reason: Pending Sourcing
Reason: Continuous FMLA (Medical, Maternity, etc)
Reason Detail: Breast Surgery Secretary II will go out on maternity leave starting the beginning of November. LN: 9102415

Department: MS BI 10 UNION SQUARE-PACC SITES-UNRESTRICTED GENERAL FUND BALANCES-BREAST SERVICE-TEMPORARY HELP - ALLIED-DUE TO UNRESTRICTED LEDGER-BASE FUNCTIONAL CLASSIFICATION-BASE FUND TYPE-XXX : 414-403-11-120000-XXX

Job Category: Indir.PatientCare-NonClinical-Admin/Clerical
Job Code: Secretary II:CU52_W
Job Title: Secretary II
Number of Positions: 1
Remaining Positions: 1

Duties:

• Provides administrative / secretarial support to attending physicians. Answers phones, takes messages, directs and responds to inquiries regarding departmental procedures, services and programs.
• Under the direction of the attending physician, performs personalized and confidential secretarial and administrative duties.
• Takes patient calls and fulfills requests for appointments, information, and contact with physicians / other staff within the department. Responds to messages.
• Schedules patients in MOSAIQ/ARIA (Dept electronic scheduling system) for services within the department consultations, follow ups, simulations, and brachytherapy procedures; and outside the department diagnostic radiology and other procedures. Initiates a pre-authorization process for procedures when necessary.
• Completes hospital registration of new patients in Eagle; transfers demographic information to MOSAIQ/ARIA and completes department registration in advance of consultation.
• Prepares new charts for patients to be seen in consultation, ensuring completeness of records required.
• Ensures that all pertinent records and procedure / study results are available when patients are seen in follow-up by the physician.
• Obtains demographic and financial information from patients and family in a professional and discreet manner.
• Establishes and maintains office records, documents and files.
• Photocopies materials as required; prepares correspondence
• Provides assistance in covering the responsibilities of other support staff in the department when they are out of the office.
• Maintains good attendance, arrives to work on time on a consistent basis.
• Displays a positive attitude. Represents the department in a professional manner.
• Has the ability to problem solve and to work independently.
• Demonstrates ability to handle multiple tasks at one time and to prioritize work
• May be required to perform other duties as assigned or perform other duties when necessary.

Skills:
Three to five years of secretarial experience.

Demonstrated ability to type 75 w.p.m.

Computer literacy in word-processing and presentation software required

Strong interpersonal and communications skills and ability to interact with all levels of personnel

Education:
High School Diploma or equivalent

Languages:
English Read Write Speak

Skills and Experience

Skills:
Required
PATIENT SCHEDULING
PATIENT REGISTRATION
MOSAIQ/ARIA
EAGLE
OFFICE RECORDS

Additional
PROBLEM SOLVING
WORKING INDEPENDENTLY
HANDLING MULTIPLE TASKS AT ONE TIME
DOCUMENTS AND FILES
WORD-PROCESSING SOFTWARE
PRESENTATION SOFTWARE
PRIORITIZING WORK
INTERPERSONAL AND COMMUNICATIONS SKILLS

Languages:
English( Speak, Read, Write )

Minimum Degree Required: Completed High School (Diploma or GED)

Schedule:
Start Date: 10/26/2026
Hours Per Week: 37.50
Est. End Date: 12/26/2026
Hours Per Day: 7.50
Schedule Notes: 9am-5pm M-F
Days Per Week: 5.00