SECRETARY III ADMIN/FINANCE

Essential functions of position. (Reason position exists is to perform these functions.) Duties that must be performed to accomplish the purpose of the position include, but are not limited to:
• Completing mail processing; open, date stamp, sort and distribute department incoming mail. Run postage machine and handle all outgoing mail. Monthly copier counter reports.
• Maintain office, janitorial and breakroom supply inventory. Place, track, receive and distribute orders for supplies.
• Perform County inventory process for CHW. Annual accounting for all CHW inventoried equipment and reporting to Treasurer’s office with completed reports.
• Maintain mandatory Federal/State workplace safety posters in CHW breakroom.
• Perform courier service between County and CHW.
• Ability to organize workflow with acute attention to detail.
• Ability to interpret basic legal terminology.
• Setup new contracts.
• Update contract spreadsheet.
• Print contract packets for submission to county counsel or county clerk as directed by contract administrator.
• Scan and upload filed contracts.
• Compile information of upcoming contract expirations quarterly.
• Track liability insurance expiration dates in excel, obtain renewal certificates of insurance coverage as needed.
• Complete employee certificates as needed.
• Other duties as assigned.
7. List the minor duties assigned to this position.
• Attends staff meeting and trainings as required.
• Assists with regular normal office duties.