Secretary III, Compliance & Inventory (Nutrition)

POSITION:

Secretary III, Compliance & Inventory (Nutrition)

SCHEDULE:

8 hours per day; 7:00 a.m.-3:30 p.m. (start/end times may be adjusted based on department need); Monday-Friday; 216 days

LOCATION:

Nutrition Services

SUPERVISOR:

Building Principal(s)

POSITION TYPE:

Classified, Ongoing

COMPENSATION:

$21.38-$26.15/hour depending on comparable experience; Pay is annualized over 12 months (if hired after start of school year, spread over remaining months of fiscal year (Sept-Aug))

BENEFITS:

Medical, dental, vision, and basic life and AD&D insurance; retirement plan; deferred compensation (DRS and TSA); paid holidays; paid leave

QUALIFICATIONS:

Must have a high school diploma or equivalent; Secretarial experience preferred; Experience working in Point-of-Sale systems; Skyward experience preferred; Inventory control work experience including use of inventory control software preferred; Must be able to conduct accurate inventory of products and supplies; Must hold valid Washington state driver's license; Type and/or keyboard accurately at 50 adjusted wpm; Basic computer knowledge and skills, including Google Drive, MS Windows, Excel, Word, and Outlook; Ability to use email and inventory control software; organize pickup and deliver duties for efficiency and economy of operation; Ability to use proper grammar and English in both oral and written communication, as well as the usage of correct spelling and basic arithmetic functions*; WSP/FBI criminal history background clearance

• Testing to be used to determine knowledge of pertinent skills

POSITION: Secretary III, Compliance and Inventory - Nutrition Services

GENERAL DESCRIPTION

Responsible for nutrition data as it pertains to Office of Superintendent of Public Instruction (OSPI) and United States Department of Agriculture (USDA); evaluation of federal requirements and required data documents; work with nutrition services staff around compliance. Maintain and manage department inventory.

DUTIES AND RESPONSIBILITIES

A secretary hired for this assignment may perform all or some of the responsibilities defined below.

• Be thoroughly familiar with the operation of the department
• Greet visitors, staff, and students both in person and via phone, in a friendly and professional manner
• Respond to questions and requests from staff, students, parents and supervisors in a positive and professional manner both in person and via phone providing a high level of customer service
• Perform duties related to nutrition services compliance of USDA and OSPI requirements
• Maintain and manage department inventory
• Oversees warehouse inventory operations, including receiving and inspecting deliveries, verifying packing slips, stocking and rotating inventory, distributing supplies and equipment, manage surplus materials and conducting year-end inventory
• Complete weekly inventory in computer system and communicate department food/supply needs to Nutrition Services Director(s)
• Support district-wide inventory management by coordinating with vendors and school sites, provide guidance to Nutrition Services staff on operational and compliance procedures, and manage food recovery, redistribution and waste reduction initiatives
• Maintain a clean and efficient warehouse; provide routine rotation of stocked products and supplies; monitor refrigeration equipment and temperatures on a continual basis
• Assist Head Secretary with all department paperwork compliance
• Monitoring, tracking, and communication regarding nutrition services compliance
• Provide program operations support, coordination and communication with Nutrition Services teams and district departments
• Assist with Nutrition Services operations in school buildings throughout the district as needed
• Manage and record Nutrition Services vehicle maintenance
• Perform all clerical work as assigned by the director(s)
• Enter, compile and generate data for required reports upon request
• Establish and maintain electronic and manual filing systems, following state records retention guidelines
• Distribute department/building keys and maintain accurate records
• Arrange for distribution of incoming mail and community publicity items
• Operate and ensure maintenance of office equipment, including copy machines, computers and printers
• Update and maintain building website and calendars
• May provide support for after-hours events as needed
• Provide a high level of customer service
• Professionally handle confidential information with integrity and discretion
• Other duties as assigned

Each of the positions at the specific department serves as one unit of the whole team, and as such, is subject to assignment to tasks in other areas as directed within the classification.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of: Warehouse stocking and product rotation requirements; service and maintenance of equipment, safe equipment operation procedures, safe and efficient storage requirements, safe stacking procedures, codes and safe practices for storage in fire protected areas; district programs and procedures; proper lifting techniques; clerical and technological skills including Google Drive, database management and Microsoft Suite; Skyward; district approved record keeping and reporting systems; culinary math and conversions; USDA meal compliance and school food purchasing

Ability to: Conduct accurate inventory of products and supplies; safely operate various warehouse equipment including forklift, pallet jack, hand trucks, taping tools, banding tools, box cutters, truck carts, etc.; use e-mail and inventory control software; estimate product and other supply needs required to maintain district inventory standards; maintain written schedules and records; independently make decisions; organize and accomplish a variety of responsibilities; maintain confidentiality; operate standard office equipment; read and follow written and verbal instructions, as well as communicate clearly in both verbal and written communications; work variable hours as requested/needed; work alone or in a team setting; maintain good rapport with students, staff, and the public.

MENTAL DEMANDS

• Required to work independently, potentially under stressful conditions with frequent interruptions
• Required to work with a wide range of vendor, staff, student, and public behaviors and needs in a positive and service-oriented manner
• May experience shifts in work schedule according to district needs
• May occasionally deal with distraught or difficult students, staff and/or members of the public

PHYSICAL DEMANDS

• Ability to lift up to 45 pounds
• Amount of sitting, standing and walking may vary depending on assignments. Generally, the job requires 60% sitting, 20% walking, and 20% standing.
• The usual and customary methods of performing the job''s functions require the following physical demands: the employee frequently will stand and walk and use hands for repetitive grasping and significant fine finger dexterity. The employee is frequently required to sit, bend at neck and back, use hands to push/pull and lift/carry; squat, kneel, climb stairs or ladders, reach overhead, lift overhead, and knee stand.

REQUIRED QUALIFICATIONS

• Must have a high school diploma or equivalent
• Secretarial experience preferred
• Experience working in Point-of-Sale systems; Skyward experience preferred
• Inventory control work experience including use of inventory control software preferred
• Must be able to conduct accurate inventory of products and supplies
• Must hold valid Washington state driver's license
• Type and/or keyboard accurately at 50 adjusted wpm*
• Basic computer knowledge and skills, including Google Drive, MS Windows, Excel, Word, and Outlook*
• Ability to use email and inventory control software; organize pickup and deliver duties for efficiency and economy of operation
• Ability to use proper grammar and English in both oral and written communication, as well as the usage of correct spelling and basic arithmetic functions*
• Testing to be used to determine knowledge of pertinent skills

TERMS OF EMPLOYMENT

• Secretarial Classification on Public School Employees of Cheney Salary Schedule
• School year position: 216 workdays; 8 hours per day

CLEARANCES

WSP/FBI criminal history background clearance

EVALUATION

The employee shall be evaluated per the terms of the Public School Employees (PSE) Collective Bargaining Agreement by the building principal, department director, or designee. The process shall include an evaluation of the employee's performance of the above Duties and Responsibilities and Knowledge, Skills and Abilities.

CONTINUING EDUCATION/TRAINING

• Must complete school safety training within thirty (30) calendar days from hire date and annually thereafter
• Must acquire and maintain CPR/First Aid card within sixty (60) calendar days from hire date and as scheduled thereafter
• Attend designated trainings as specified by supervisor and/or department director in order to maintain knowledge/skills

HISTORY

Job description and format updated: July 2026

CLASSIFICATION:

Secretarial/Clerical

LOCATION:

Nutrition Services

REPORTING

RELATIONSHIPS:

Position is supervised and evaluated by the department director(s)

COMPENSATION:

Placement on the PSEC Salary Schedule

REPRESENTATION:

Public School Employees of Cheney (PSEC) a local chapter of Public School Employees Union (PSE) SEIU Local 1948

Cheney Public Schools does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, economic status, pregnancy, familial status, marital status, disability, or the use of a trained guide dog or service animal, and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions: Title IX/Chapter 28A.640 Officer/Civil Rights Compliance Coordinator/ADA Coordinator - Brett Hale, Assistant Superintendent, Cheney School District, 12414 S. Andrus Rd. Cheney, WA 99004 Phone: (509) 559-4550; Section 504 Coordinator - Franklin Day, Director of Student Support Services, Cheney School District, 12414 S. Andrus Rd., Cheney, WA 99004 Phone: (509) 559-4507.

EQUAL OPPORTUNITY EMPLOYER