Secretary

Special Instructions

Dear Applicant,

The South Texas College Office of Human Resources will not be held responsible for redacting any confidential or sensitive information from the documents that you attach to your application. Confidential and sensitive information include the following:

• Social Security Number
• Date of Birth
• Age
• Citizenship Status
• Gender
• Ethnicity/Race
• Marital Status
• Applicant Photos
  

* A redaction guide can be found by clicking here.

Please make sure that you omit this information from your application prior to submission. We are advising you that the Office of Human Resources will be forwarding your application to the hiring department as per your submission.

Transcripts
Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA).

Foreign transcripts
Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members

Job Description

Department: Academic Affairs and Economic Development

General Statement of Job

The Secretary performs secretarial duties in department.

Specific Duties and Responsibilities

Essential Functions:

• Prepares routine correspondence, forms, reports, and other material using standard electronic and computer-based equipment.
• Interacts and provides customer service with students, staff and the public in a positive manner and answers questions regarding department matters.
• Makes travel arrangements, including transportation and accommodations, and prepares travel requests and vouchers.
• Participates in proofreading reports, program revisions or other related documents.
• Assists in planning meetings/activities.
• Attends training sessions as available to increase and improve skills.
• Conducts back-up procedures on computers.
• Maintains files of specified and confidential materials.
• Maintains calendars of scheduled appointments, meetings and special events.
• Maintains time records for department staff.
• Assists in monitoring budget for department.
• Processes invoices for payment.
• Creates requisitions for maintenance, contract parts and/or services as needed.
• Monitors and manages inventory and supplies, re-orders and stocks items as needed.
• Assists with preparation of workshop materials, department projects and online data.
• Performs other duties as assigned.

Required Education and Experience

1. To qualify, one of the following must be met:

• College Certificate; Associate's degree preferred
• A minimum of 30 earned college hours

2. At least one (1) year of work experience in a professional work setting required.

Required Knowledge, Skills and Abilities

• Excellent oral, written and interpersonal communication skills.
• Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, the Windows environment, and internet research skills.
• Ability to perform basic office skills.
• Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines.
• Demonstrated commitment to achieving the vision and mission of South Texas College.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of students, customers or employees of organization.
• Ability to apply practical understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

Checks, Certificates, Licenses, and Registrations

• Security Sensitive position: All applicants are subject to a criminal background check under South Texas College policy.

Physical Requirements

• Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, incl