Secretary

Pay Rate: $20 per hour - $22 per hour
Shift: Monday to Friday - 8:30am to 4:30pm, some days may change to 9:30am to 5:30pm

Responsibilities:

• Provide administrative and secretarial support to attending physicians.
• Answer phones, take messages, and respond to inquiries regarding departmental procedures, services, and programs.
• Perform personalized and confidential secretarial and administrative duties under the direction of the attending physician.
• Handle patient calls and fulfill requests for appointments, information, and contact with physicians or other staff within the department.
• Schedule patients in MOSAIQ/ARIA for department services and outside procedures, initiating pre-authorization when necessary.
• Complete hospital registration of new patients in Eagle and transfer demographic information to MOSAIQ/ARIA.
• Prepare new charts for patient consultations, ensuring completeness of records.
• Ensure all pertinent records and procedure/study results are available for follow-up appointments.
• Obtain demographic and financial information from patients and family professionally and discreetly.
• Establish and maintain office records, documents, and files.
• Photocopy materials and prepare correspondence as required.
• Assist in covering responsibilities of other support staff when necessary.
• Maintain good attendance and punctuality.
• Display a positive attitude and represent the department professionally.
• Problem-solve and work independently, handling multiple tasks and prioritizing work.
• Perform other duties as assigned or necessary.

Requirements:

• Minimum 3 years of secretarial experience.
• Demonstrated ability to type 75 w.p.m.
• Computer literacy in word-processing and presentation software.
• Strong interpersonal and communication skills, with the ability to interact with all levels of personnel.
• High School Diploma or equivalent.