Secretary

Job details

Job Title: Secretary / Administrative Assistant – Fencing Company

Job Summary:

We are seeking an organized, dependable, and customer-focused Secretary/Administrative Assistant to support the daily operations of our fencing company. This position assists customers, coordinates schedules, prepares bid opportunities, processes retail orders, and communicates with suppliers.

Key Responsibilities:

Manage daily installation, service, delivery, and appointment schedules.
Answer incoming phone calls and assist customers professionally.
Monitor, organize, and respond to company emails.
Pull construction plans, specifications, addenda, and bid documents.
Identify fencing-related work within plans and assist with preparing bids.
Track bid deadlines and maintain organized project files.
Assist retail customers with fencing materials, parts, and accessories.
Prepare retail orders, invoices, receipts, and order paperwork.
Contact suppliers to request material pricing and availability.
Compare supplier quotes, lead times, delivery charges, and product specifications.
Place and track material orders as directed.
Communicate schedule changes and project updates to customers and crews.
Perform data entry, filing, scanning, copying, and other general office duties.
Maintain accurate customer, supplier, project, and sales records.
Follow up with customers, contractors, vendors, and suppliers as needed.

Qualifications:

Previous office, administrative, customer-service, or construction experience is preferred.
Strong written and verbal communication skills.
Excellent organization and time-management skills.
Ability to manage several tasks and deadlines at the same time.
Comfortable using email, Microsoft Office, PDF files, and online bidding websites.
Basic math skills and attention to detail.
Ability to read construction plans or willingness to learn.
Experience with fencing or construction materials is helpful but not required.
Professional, dependable, and able to work independently.

Preferred Skills:

Experience preparing construction bids or proposals.
Familiarity with chain-link, vinyl, wood, ornamental iron, and livestock fencing materials.
Experience processing retail sales and purchase orders.
Bilingual English and Spanish is a plus.

Schedule: Monday- Friday 8am-5pm.

Pay: $18-22

Location: Norco, Ca

Please submit your résumé and a brief description of your office, customer-service, or construction-related experience.